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Sr. Specialist, Project Manager

1 month ago

Indianapolis, United States TrendyMinds Full time
Job DescriptionJob DescriptionSalary:

Sr. Specialist, Project Manager

While the job itself is remote, due to client presence and account needs, you must reside in Indianapolis, IN.  


We seek a highly skilled and motivated Sr. Specialist, Project Manager to join our dynamic team. This role is the backbone of our project management efforts, ensuring we meet our clients’ expectations and deliver high-quality work. The Sr. Specialist will manage the implementation and day-to-day project management process for assigned marketing projects, particularly within our tech, manufacturing, non-profit, education, pharma, healthcare, and life science clients. This position demands the ability to produce and track successful personalized action plans for each client to achieve their goals.

The ideal candidate will have a strong project management background, at least five years of related experience, and a passion for digital and interactive marketing strategies. They will work with team members across our service lines, including Strategic, Creative, and Interactive, to lead projects that support our clients’ marketing efforts. The Sr. Specialist will also champion planning and allocating resources, preparing budgets, monitoring progress, and keeping stakeholders informed throughout the project lifecycle. Building and maintaining strong, trusted relationships with clients and internal team members are key responsibilities of this role.

The Sr. Specialist will play a pivotal role in ensuring the successful execution and delivery of projects within our organization. This includes overseeing the end-to-end project lifecycle, from initiation to closure, ensuring that projects are completed on time, within scope, and with the highest level of quality. Collaborating effectively with cross-functional teams is essential, as is the ability to stay up-to-date on industry trends, insights, and emerging technologies to share and implement those learnings for client and internal projects.

This role involves managing daily interactions with clients and acting as their advisor and strategic partner to ensure project delivery and client satisfaction. The Sr. Specialist will also contribute to strategy by providing insights from their knowledge of client work and business. They will coordinate with other service studios to ensure project goals are met, and the right resources and expertise are allocated. Using project management tools such as Asana and Parallax is preferred, as is the capacity to work effectively in a fast-paced and dynamic environment.


Responsibilities 

As a Sr. Specialist, Project Manager, you will:

Project Planning and Execution:

  • Develop comprehensive project plans outlining project scope, timelines, resources, and deliverables.
  • Execute project plans, monitoring progress and making adjustments as necessary to ensure successful delivery.
  • Lead milestones and tasks of all projects, including production resource allocations, capacity constraints, and efficiency improvements.

Stakeholder Communication:

  • Act as a central point of contact for project stakeholders, providing regular updates on project status, risks, and issues.
  • Facilitate effective communication between team members, management, and other stakeholders.

Risk Management:

  • Identify potential risks and issues impacting project delivery and develop mitigation strategies.
  • Proactively address and resolve challenges to ensure project success.

Quality Assurance:

  • Implement and maintain quality assurance processes to ensure the delivery of high-quality project outcomes.
  • Conduct regular reviews and assessments to identify areas for improvement.

Team Leadership:

  • Provide leadership and guidance to project teams, fostering a collaborative and positive working environment.
  • Mentor and coach team members to enhance their skills and capabilities.
  • Collaborate with leadership to provide ongoing analysis to ensure appropriate utilization of team members and discuss staffing and capacity needs.

Budget Management:

  • Work closely with the team to manage project budgets, ensuring financial goals are met.
  • Manage expectations, helping the team achieve client goals without sacrificing their well-being.

Collaboration:

  • Maintain daily communication with clients to manage project details, address concerns, and ensure satisfaction.
  • Deliver project updates to the internal team, share client insights and project knowledge, and suggest future opportunities.
  • Contribute to strategy and share insights from knowledge of client work and business with the internal team.
  • Coordinate with other service studios to ensure project goals are met, and the right resources and expertise are allocated.


What you’ll need

  • Preferred 5+ years of related experience in a project management or marketing role
  • Bachelor’s Degree in marketing, project management, communications or related field
  • Strong understanding of project management methodologies and tools. Experience using Asana is preferred.
  • Daily management of assigned projects, including meetings, presentations, project tracking, task assignment, and hours or billing reports
  • Excellent communication and interpersonal skills.
  • Ability to work effectively in a fast-paced and dynamic environment.
  • Demonstrated leadership and team management abilities.


What makes TrendyMinds a great place to work 

We believe a happy team is a solid team; it’s as simple as that.

  • Fully remote: We believe the best team is one that isn’t limited by proximity to a physical location. Whether it’s the west coast or east coast, we work with team members across all of the U.S. time zones.
  • Collaborative team environment: Your voice is important, and we believe the best projects include contributions from everyone.
  • Great benefits: 30 paid days off and 401(k) matching. What more could you ask? Oh yeah, we cover 100% of health insurance premiums for all team members and 50% for their spouses and dependents.
  • Flexible schedule: Some people are early birds who love collaborating in-person at our offices. Others are night owls who enjoy working from home. We are flexible to accommodate different work styles, times, and locations- within reason and the needs of our clients - of course 
  • New equipment: In order to produce incredible work, we have to have incredible equipment. Sorry if you were hoping for a 7-year-old PC. That’s just not our style.
  • Philanthropy: We like to do our part to help our community. With our philanthropy committee and donation matching system, we offer you the resources you need to make a difference.


Our values

At TrendyMinds, we aim to hire people who share our values. They are at the center of how we treat each other and our clients, and they act as our guideposts for every decision.


Know the Why behind the What.

We aim to be as honest and transparent as possible with our team and clients. The idea of Why lives at the heart of our LOGIQ process and grounds us with clear reasons for the decisions we make. (You will learn more about our LOGIQ process if you join our team.)


Put relationships first.

We not me. For more than 25 years, we've grown a business built on strong relationships with clients. But we also know that developing trust and a collaborative spirit is equally important to cultivate a healthy team that loves having fun.


Think Ahead and push boundaries.

Our tagline isn’t Think Ahead for nothing. We bring a contagious passion to our craft, always searching for creative ways to challenge ourselves and deliver results, even though things don’t always go according to plan. Don’t be afraid to make mistakes, improve, and try again.


Bring your full self.

Show up. Each of us has something unique to contribute. In all that we do, we celebrate diversity and strive to create an equitable, inclusive environment so that everyone feels a sense of belonging.


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