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Administrative Assistant
3 months ago
With over 50 locations, Lakes Gas Co., has grown to become one of the largest independently-owned propane gas distributors in the United States. We are currently in need of top talent to help drive us forward Come be a part of an industry leader
As a receptionist you will help maintain day to day operations of our Home office located in Wyoming, MN.
Responsibilities may include, but are not limited to the following:
Front desk management – Professionally and pleasantly greet and communicate with customers (internal and external), addressing questions and directing to the appropriate department, branch, etc. Maintain a neat and organized reception area. Calls and visitors for the Home office are limited but this is the first priority of this position.
Mail – Promptly respond to emails, inquiries, and requests. Pick up/drop off mail daily at the post office, open and distribute incoming and outgoing mail and packages. Open check payments and prepare batches to be entered, total batches on a 10-key. Prepare labels for pickups or deliveries. Prepare vendor checks to be mailed twice per week.
Data entry and record keeping – Maintain accurate and organized records. Track locations of company vehicles, renew tabs when due and other government filings. Monitor property taxes to make sure payments are made on time. Enter these into our AP system. Monthly journal entries provided by the controller.
Other office duties – Monitor office supplies and replenish as necessary. Coordinate with vendors for maintenance. Prepare coffee in the morning, clean lunchroom surfaces, regularly check and replenish lunchroom supplies and utensils. Order and pick up business lunches (about 1-2 times per month). Cohesively work with coworkers to complete daily and adhoc projects on a timely basis. Perform other duties as assigned.
Requirements:- Great organizational skills, high degree of accuracy and attention to detail
- The ability to work independently in a fast-paced environment.
- Professional communication
- Team player with the ability to work in a cohesive, collaborative, and goal-oriented team with a hands on approach
- Conduct self in a professional business-like manner with customers, co-workers, and managers
- Must communicate with co-workers to ensure tasks are completed timely and accurately
- Work with minimum supervision, follow published and verbal standards, guidelines, policies and procedures developed by Lakes Gas Co., state, federal and local laws.
- Must have working knowledge of Microsoft products
- Ability to lift up to 25 pound for handling inventory/supplies and mail packages.
- Minimum of two years’ experience as a Receptionist or Administrative Assistant, AA degree preferred but HS diploma (or equivalent) required.
Lakes Gas Co. is an Equal Opportunity/Affirmative Action employer and will consider all qualified applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity, national origin, age, protected veteran status, or disability status
If hired, employee must complete CETP Propane Basics for Office Personnel to learn propane industry – company paid.
