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Subcontract Manager

2 months ago

Houston, United States Cyclyx Full time
Job DescriptionJob Description

Cyclyx Overview

Only 10% of plastics are recycled today, and that must change. Cyclyx is a new kind of plastic feedstock management company that works with industry participants to increase plastic recyclability. Cyclyx operates as a membership consortium, uniting stakeholders around the circular value chains to work together and drive new results in plastic recycling. By working with partners to source, collect and pre-process large volumes of waste plastic based on exact technical specifications, Cyclyx redirects more plastic into recycling. This new partner-driven model aims to boost plastic circularity - and break the cycle that has kept recycling from reaching its full potential.

The Cyclyx Circularity Center (CCC) facility in Houston is a first of its kind recycling facility which accepts clean and mixed sources of waste plastics and processes them into usable feedstock for the advanced and mechanical recycling market. This facility is significant in scale, with an annual capacity of >400 million lbs. of inbound plastic.


Role Overview

You will be responsible for developing and issuing multiple construction packages and supporting coordination of construction contractors for a large industrial manufacturing plant, ensuring the project's successful execution. These responsibilities encompass interfacing with and/or leading planning, coordination, contract management, and oversight to ensure the project meets its goals in terms of quality, cost, and schedule.


Core Responsibilities

Subcontractor Selection and Management:

  • Prequalification and Evaluation:
    • Assess and prequalify potential subcontractors based on their experience, financial stability, past performance, safety records, and ability to meet project requirements.
    • Develop and maintain a database of qualified subcontractors.
  • Bidding and Negotiation:
    • Prepare and issue requests for proposals (RFPs) or invitations to bid for various project components.
    • Review and evaluate bids, conduct negotiations, and select subcontractors based on best value, ensuring competitive pricing and compliance with project specifications.
  • Contract Development:
    • Draft, review, and finalize subcontract agreements, ensuring all necessary terms and conditions, scopes of work, deliverables, and timelines are clearly defined.
    • Ensure contracts comply with legal, regulatory, and company standards.

Issuing Construction Packages:

  • Preparation of Construction Packages:
    • Compile detailed construction packages that include scopes of work, technical specifications, drawings, schedules, safety requirements, and quality standards.
    • Coordinate with engineering, design, and procurement teams to ensure all necessary information is included and up to date.
  • Distribution and Clarification:
    • Distribute construction packages to selected subcontractors.
    • Coordinate and/or provide clarifications and answers, as necessary, to contractors regarding the construction packages.

Project Coordination and Oversight:

  • Schedule Management:
    • Ensuring all subcontractor activities are coordinated and aligned with the overall project timeline.
    • Support monitoring of progress with construction, as necessary, address delays or changes in project scope.
  • Site Coordination:
    • Support construction in coordination of daily activities on the construction site, ensuring subcontractors are working efficiently and safely.
    • Facilitate communication between contractors, site supervisors, and other project stakeholders to resolve any issues that arise.
  • Quality Assurance and Control:
    • Support implementation of quality control procedures to ensure that all work performed by contractors meets project specifications and standards.
    • Conduct regular inspections and audits to verify the quality of work and adherence to safety protocols consistent with contractual requirements.

Cost Management:

  • Budget Monitoring:
    • Support Project Controls in tracking and management of project costs, ensuring contractor stays within the allocated budget.
    • Process invoices and progress payments in accordance with contract terms.
  • Change Management:
    • Manage change order process with contractors, ensuring any modifications to the project scope are documented, approved, and incorporated into the project budget and schedule.

Risk Management:

  • Risk Identification and Mitigation:
    • Identify potential risks related to subcontractor performance, project schedule, and budget.
    • Support development and implement mitigation strategies to minimize the impact of identified risks.

Reporting and Documentation:

  • Progress Reporting:
    • Prepare regular reports on project progress, subcontractor performance, and any issues or delays.
    • Provide updates to senior management and other stakeholders.
  • Documentation Management:
    • Maintain comprehensive records of all subcontractor agreements, construction packages, communications, and project documentation.

Experience and Qualifications

  • Minimum 10 years' experience as a contract manager
  • Demonstrated field construction experience
  • Experience managing vendors/contractors.
  • Expert understanding of industrial plant construction.
  • Proficient communication skills both verbally and in writing.
  • Excellent business acumen, commitment to teamwork, and results driven.
  • Confident, proactive, and possessing strong problem-solving skills.
  • Impeccable personal and professional ethics.
  • Ability to build, maintain, and contribute to a team environment.

Education and Training

  • Bachelor's degree or greater in an operational or engineering related field.
  • Microsoft Office (Word, Excel, PowerPoint, and Outlook).
  • Enterprise Resource Planning (ERP) systems, Microsoft Dynamics preferred.

Position Mechanics

Reports to: Project Manager

Type: Salaried; full time with full benefits

Work Hours: 7:00am - 5:00pm; potentially some evening and weekend work.

Staff: None

Location: Houston, TX

Work environment: professional office, construction sites and manufacturing facilities.

Travel: Up to 40%

Physical Demands: Field Construction setting. Ability to climb ladders and stairs


Company Benefits

Cyclyx offers a competitive benefits package which goes beyond just a paycheck. Our comprehensive benefits package includes competitive, company funded (up to 90% company-paid premiums) health, dental, vision and insurance plans to robust retirement benefits that include company-matching contributions, and much, much more. We also provide development and growth opportunities because we believe investing in your success is investing in our success. Also, working for a rapidly growing, fast-paced organization, you will have the opportunity to grow professionally and expand your network while building a rewarding and dynamic career.


Company Culture

We are committed to recruiting, developing, and retaining diverse and highly talented individuals. In addition to a competitive salary, we offer a comprehensive benefits package, an engaging and growing culture, and a variety of opportunities for our employees' professional growth and development.

Cyclyx is an equal opportunity employer and is committed to providing a workplace free from harassment and discrimination. We value mutual respect and diversity in the workplace and are committed to Employment Equity and Inclusion. We celebrate the unique differences of our employees that drives curiosity, innovation, and the success of our business. We encourage applications from all qualified candidates and do not discriminate any applicant's status protected by the laws or regulations in the locations where we operate. Accommodation is available for applicants with disabilities.



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