Senior Grant Accountant

1 month ago

Chicago, United States Community and Economic Development Assoc Full time
Job DescriptionJob Description

Title: Senior Grant Accountant

Department: Accounting

Location: CEDA Central

Report to: Director of Grants Management

FLSA Status: Exempt

Employment Status: Full-time

Date Created: 08/29/2017

Date Reviewed: 08/02/24

Summary/Objective

Perform accounting and finance activities related to program grants; prepare internal and external financial/budgetary reports of considerable complexity requiring independent judgment, initiative, extensive knowledge of Agency, not for profit accounting, and the governing policies/regulations of the various federal, state and local funding agencies; interact with multiple internal departments and act as key liaison with funding agencies, auditors. This position routinely handles highly sensitive and/or confidential information and will represent CEDA in a variety of capacities. Must demonstrate good, independent judgment, an ability to be approachable and professional, solid problem-solving skills, an ability to handle multiple tasks, an ability to be self-motivated and well organized, and maintain strict confidentiality.

Essential Functions

• Monitor grant awards including spending activity against grant budgets, drawing down of funds from granting agencies and reconciliation of grant expenditures with general ledger.

• Prepare requests for funds from grantor agencies.

• Reconcile and monitor grant receivables and pursue unpaid billings

• Monitor grant expenses to ensure expenditures remain within budgets and minimize unallowable charges

• Reconcile request for funds to the General Ledger as well as grant budgets

• Monthly monitoring of in-kind contributions as applicable

• Prepare monthly financial reports (budget vs actual) for grants.

• Analyze and explain grant budget variances

• Prepare monthly grant reports, e.g. DCEO, HHS, etc.

• Close-out grants on a timely basis

• Maintain web-based and other links to all applicable granting agencies

• Provide financial support for the preparation of grant submissions

• Assist in the preparation of annual agency and grant budgets, including periodic budget modifications

• Prepare reports to keep management informed on the status of grants and contracts.

• Assist in the preparation and coordination of schedules for the A-133 audit

• Coordinate with and serve as backup for the other Grant Accountant position.

• Perform audits of sub-recipients as applicable

• Other related duties as assigned

Knowledge, Skills, and Abilities

• Excellent verbal/written communication skills and effective interpersonal and organizational skills proven in a team environment.

• Ability to effectively coordinate and collaborate with internal client department and various external agencies, community groups, and funding sources.

• Ability to build partnerships alliances and coalitions with effective persuasion and negotiation skills

• Knowledge of accounting and finance rules for non-profit organizations

• Knowledge of US government grant-making rules and regulations, including CFR 200, a plus.

• Ability to present complex information easily and accurately.

• Extensive knowledge of all state and federal regulations for non-profits.

• Ability to satisfy divergent interests in support of broader strategic goals of the Agency.

• Strong organizational, administrative and time management skills.

• Ability to work under pressure in a deadline-oriented environment.

• Proficient in Microsoft Office Suite including, Word, Excel, Outlook, PowerPoint, Teams, etc. Experience with Blackbaud Financial Edge, a plus.


Supervisory Responsibility

This position has no direct reports.

Work Environment

While performing the duties of this job, the employee works mostly in an office environment that is quiet to moderately loud, depending on the work area. Employee is required to sit, use hands, stand, stoop, walk, talk, and listen while performing duties. General office equipment including personal computers, scanners, copiers, faxes, desk- and smartphones, and software programs.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.


While performing the duties of this job, the employee is occasionally required to stand; walk; sit; use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; climb stairs; balance; stoop, kneel, crouch or crawl; talk or hear; and taste or smell. The employee must occasionally lift or move up to 20 pounds. Requires normal range of hearing/vision.


Position Type/Expected Hours of Work/Travel

It is an administrative support level position requiring the exercise of discretion and independent judgment and is required to work a full time work week, as designated by the CEDA Employee Handbook, with periodic longer hours, including potential evenings, weekends, and odd hours. Occasional travel of distance, including overnight stays, may be required. Must possess and maintain an applicable Illinois Driver License, clean driving record, and Auto Insurance that meets the State requirement.


Required Education and Experience

• Bachelor’s degree in Accounting or Finance

• Minimum 8 years’ increasingly responsible financial management experience with 3 years at a senior level and 5 or more years experience in not-for-profit accounting.

AAP/EEO Statement

CEDA provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, CEDA complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

CEDA expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of CEDA’s employees to perform their job duties may result in discipline up to and including discharge.


ADA Statement

The physical demands, work environment factors, and mental functions described are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.


Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.



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