Administrative Assistant

3 weeks ago

Newark, United States Greater Newark Shared Services Full time
Job DescriptionJob Description
Summary

La Casa de Don Pedro seeks an Administrative Assistant who will support the Center Director and Managing Director in assisting with the day-to-day administration and operations of the Early Childhood pillar. To be successful in this role, the Administrative Assistant should perform general clerical duties, answer, maintain an inventory of office, classroom and cleaning supplies, and prepare Purchase Requisition or work orders when needed among other duties. The Administrative Assistant will serve as an integral member of the Early Childhood team and will contribute to the overall efficiency of La Casa de Don Pedro by providing personalized and timely support.

Duties

• Performs general clerical duties including but not limited to photocopying, scanning, faxing and greeting
guests.
• Responsible for answering, screening, and transferring all incoming calls and taking phones messages
when necessary.
• Opens, sorts, and distributes incoming and outgoing correspondence.
• Assist with the preparation of the Division’s informational packages (i.e. student enrollment package,
parent handbook, etc.) and preparing reports as needed.
• Responsible for maintaining and tracking all center licenses and permits. If applicable, completion of
online application and scheduling of inspector’s visits.
• Responsible for maintaining office, classroom, and cleaning supplies inventory.
• Prepare Purchase Requisition or work orders when needed.

Requirements

Educational, Required Skills and Experience Requirements:
• Associate Degree or Bachelor’s Degree in Liberal Arts or related field.
• Experience working as Administrative Assistant at least 3 years.
• Experience working with community, children, and families.
• Bilingual preferred (English/Spanish)

FLSA status:Non-Exempt
SOC code: 43-6010
Reports to:Center Director and/or Managing Director
Schedule: Monday – Friday; 8:15 am – 4:15 pm

Physical Requirements:
• Be able to carry classroom supplies and/or office supplies equipment as needed.
*The physical demands described here are representative of those that must be met by an employee to
successfully perform the essential functions of this job. Reasonable accommodations may be made to enable
individuals with disabilities to perform the essential functions.

Benefits

Fringe Benefits: Health, employee assistance program, vision, dental, company paid life insurance, paid holidays, paid time off, paid sick leave, and 401k retirement plan offered.

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