Accounting Coordinator

2 weeks ago

Laurel, United States Military Health Research Foundation Full time
Job DescriptionJob DescriptionBenefits:
  • Opportunity for advancement
  • Training & development

Accounting Coordinator

The Military & Health Research Foundation (MHRF), a 501(c)(3) organization, seeks an experienced Accounting Coordinator (1099) to support the Foundations mission to facilitate medical research and technology development projects for the U.S. Government. The Accounting Coordinator position is fully remote, with flexible hours, and will range from 20-30 hours per week (Monday Friday) and may evolve into a full-time role. The pay range is $25-35/hour (based on experience).

The Accounting Coordinator is a member of the core team and is responsible for all tasks related to accounts payable and accounts receivable. In the fast-paced MHRF environment, the Accounting Coordinator focuses primarily on MHRF accounting matters, including:

- Processing, submitting, and tracking invoices
- light bookkeeping
- financial report processing
- coordinating with accounting partner firms
- ensuring AP/AR compliance with federal contract and grant regulations
- resolving invoice issues with subcontractors, vendors, and customers

Knowledge, Skills, and Abilities
The ideal candidate will possess:

strong project accounting experience
experience working in the government contracting industry
proficiency with QuickBooks and Microsoft Excel
excellent organizational skills
effective communication skills
attention to detail and accuracy
process orientation
strong understanding of accounting principles and practices

Job Responsibilities
Process and manage accounts receivable and accounts payable transactions.
Ensure timely and accurate invoicing and payment processing.
Reconcile AR and AP accounts and resolve any discrepancies.
Monitor and follow up on outstanding invoices and payments.
Draft correspondences and other formal documents
Review and maintain billing work files
Work with Contracts coordinator, project managers, and others to investigate/resolve billing inquiries
Support vendor set-up in financial and filing systems
Prepares work to be accomplished by gathering and sorting documents and related information.
Reviews subcontractor and vendor invoices for accuracy
Assist in collection process as needed
Maintains accounting ledgers in QuickBooks by posting account transactions.
Verifies accounts by reconciling statements and transactions.
Maintains financial security by following internal accounting controls.
Secures financial information by completing database backups.
Documenting and updating process SOPs
Contributes to team effort by accomplishing related results as needed.
Prepares invoices for customer by verifying transaction information, contract information, monthly and cumulative accuracy, and obtaining authorization for submission from project manager and contracts coordinator
Verify and validate invoice details to ensure accuracy.
Submits all invoices via methods required by different customers
Assist with payroll administration
Maintain detailed records of all invoices issued and payments received.
Address any inquiries related to invoicing from customers, subcontractors, vendors, or sponsors, or grantors.
Provide simple financial analysis reports and insights to support organizational decision-making.
Assist in the preparation of annual budgets and financial statements.
Maintain accurate and organized financial records.
Support internal and external audits as needed.
Other duties as assigned

Education/Work Requirements
Bachelor's degree in Accounting/related field or equivalent preferred
Minimum of 5 years of experience (government contracting preferred)
Knowledge of federal contract/grant regulations and compliance requirements
Proficiency in accounting software (QuickBooks preferred) and Microsoft Office 365 (Excel, Outlook, Teams, Word).
Strong analytical and problem-solving skills.
Excellent attention to detail and organizational abilities.
excellent problem solving and analytical skills
effective communication and interpersonal skills.
Reliable home internet
Experience teleworking
Experience with Microsoft Teams, Microsoft SharePoint, and Zoom

Preferred Qualifications:
- Experience with project management and budget tracking.
- Experience in government contracting
- Knowledge of nonprofit accounting and financial management.
- Familiarity with federal grant invoicing, reporting, and documentation requirements.

This is a remote position.

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