Office Manager
2 months ago
Office Manager (remote position)
This position does not oversee/manage any direct reports.
Are you a Good Egg? Do you handle confidential information with integrity and are considered by others a detail-oriented, trusted advisor? Do you have strong organizational and time management skills that help you prioritize and not lose sight of the many different tasks and projects? If you are passionate about solving problems while finding new ways to more efficient, managing complex projects because you have a team first approach while owning your stuff, and are a strategic thinker with excellent communication skills and a love for HR, Accounting, and Payroll, we want to talk to you
What does an Office Manager do at OPSPro?
The Office Manager position is a full-time, fully remote position with focus on three different aspects:
Accounting
- Update and manage Accounts Receivable (including invoice creation)
- Update and manage Accounts Payable (entering invoices, management of aging, year-end 1099 processing)
- Cash Application (AP and AR)
- Monitor and review timesheets and expense reports
- Complete Month End Close including reconciliations and adjusting journal entries
HR
- Manage employee benefit programs, including open enrollment, terminations, claims, and benefits reconciliation
- Manage handbook updates, leave of absences, and compliance with applicable Federal, state, and local laws as well as company policies and procedures
- Monitor employee referral program, 90-day reviews, and HRIS for accurate data collection
- Liaise with employees regarding employee matters and answer employees' queries about HR-related issues
Payroll
- Prepare and execute company payroll with multiple states
- Maintain all Payroll Reporting for compliance
- Ensure the accuracy of timesheets, computing wages, and PTO
- Provide information and answer employee questions about payroll related matters
- Manage year-end W2 audit/corrections and distribution
What experience does the Office Manager need?
Required
- 5+ years' experience in Accounting (including intermediate understanding of GAAP)
- 2+ years' experience in HR
- 2+ years' experience in Payroll
- Advanced Microsoft Excel skills (Pivot tables, VLOOKUP, etc.)
- Experience working well with all levels within a company
- Reliable internet and dedicated workspace
Preferred
- Experience with Procas is strongly preferred
- Experience with iSolved/iHire (HRIS & ATS)
- Bachelor's degree in accounting, business management, or HR
- Experience working in the service industry
What does OPSPro do?
OPSPro specializes in providing small businesses and government contractors with compliance and operational support including HR, Payroll, Accounting, Contracting, and IT. We hire experts in these areas who work with our clients to provide the part-time, expert services they need but are not ready to hire for at this point. We often have clients who hire us for one service, but then become clients of the other departments as well. We are known for our experience with government contracting and the ability to provide customized services to start-ups and small businesses.
Why do people love working at OPSPro?
- We run on EOS™ (this means we take time to work "on" the business to make sure we all have clear expectations, everyone's voice is heard, and we are all rowing in the same direction)
- We value our people (you will often hear "Family First" and we take our work-life balance seriously)
- We have been around for while (we are not one of those recent, all-remote companies that are trying to figure things out as they go along - our IT department will set you up with all the hardware and software you need, we meet constantly "face-to-face" via Teams, and we have established services, processes, job responsibilities, marketing materials, and so much more)
- We offer great benefits: including Medical, Dental & Vision insurance, FSA, HRA, Life Insurance, 401k with up to 5% match, generous PTO, Education Reimbursement, etc.
OPSPro is an EEO employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, genetic information, marital status, age, status as a protected veteran, status as an individual with a disability, or any other applicable legally protected characteristics. OPSPro participates in the E-Verify Employment Verification Program.
While performing the duties of this Job, the employee is regularly required to sit, talk, type, or hear. The employee is frequently required to walk; use hands to finger, handle, or feel and reach with hands and arms. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, recall, leave of absence, compensation, benefits, training, and apprenticeship. OPSPro makes hiring decisions based solely on qualifications, merit, and business needs.
Applicant Poster Resource Center
Equal Opportunity Employer
OPSPro participates in the E-Verify Employment Verification Program.
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