Office Assistant/Project Coordinator

3 weeks ago

Concord, United States Addison Group Full time
Job DescriptionJob Description

Role: Office Assistant/Project Coordinator

Pay: $19/Hour

Location: Charlotte, NC

Type: Contract


Overview:

We are currently seeking a detail-oriented and organized individual to fill the position of Office Assistant. This role is crucial in maintaining the smooth operation of our office environment and supporting various departments. The Office Assistant will be responsible for performing a range of general office duties, including ordering supplies, managing records, and assisting with basic bookkeeping tasks. This is an excellent opportunity for someone with strong multitasking abilities and a proactive attitude to contribute to our team.


Responsibilities:

· Perform general office duties, such as ordering supplies, maintaining records management database systems, and performing basic bookkeeping tasks.

· Assist the Scheduler by ordering materials when they are out of the office.

· Print invoices, conduct price checks on materials, and address discrepancies with distributors.

· Organize paperwork in job files and determine when they are ready to be billed.

· Communicate job details and plans to subcontractors via email.

· Maintain records for subcontractors and ensure they are organized for easy reference.

· Answer incoming phone calls, direct callers to appropriate personnel, or take messages as necessary.

· Conduct research, compile data, and prepare documents for presentation by executives.

· Coordinate and take notes during weekly office meetings.

· Greet visitors, assess their needs, and direct them to the appropriate individuals.

· Read and analyze incoming memos, submissions, and reports, distributing them to the relevant parties.

· Open, sort, and distribute incoming correspondence.

· Provide clerical support to various departments as needed.

· Prepare invoices, reports, memos, letters, financial statements, and other documents accurately and promptly.

· Prepare meeting agendas and make arrangements, including coordinating catering for office events.

· The company reserves the right to add or change duties at any time.


Requirements:

· High School diploma or equivalent.

· 1-2 years of related experience; or equivalent combination of education and experience.

· Bilingual skills are advantageous.

· Strong verbal and written communication skills.

· Active listening abilities.

· Service-oriented mindset.

· Ability to coordinate tasks effectively.

· Excellent time management skills.

· Ability to monitor tasks and prioritize effectively.

· Sound judgment and decision-making capabilities.

· Proficiency in Microsoft software, including Excel. Familiarity with Monday and QuickBooks Time is beneficial.


Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request


  • Medical Assistant/Clinical Office Coordinator-Urology

    1 week ago

    Concord, United States Emerson Hospital Full time

    Medical Assistant/Clinical Office Coordinator-Urology Job Ref: 29255 Category: Medical Assistant Location: Emerson Hospital, 133 Old Road to Nine Acre Corner, Concord, MA 01742 Department: Urology Clinic Schedule: Full Time Shift: Day shift Hours: 8:00am-4:30pm Reports to the Practice Manager and works under the direct super...

  • Lead Clinical Office Coordinator

    5 days ago

    Concord, United States Emerson Hospital Full time

    Job Summary:Reports to the Practice Manager and works under the direct super vision of the Physician(s), The Lead Clinical Office Coordinator assumes responsibility for a wide variety of administrative and supervisorial duties while supporting the Physician(s) clinical workflow and coordinating the administrative and clinical staff.Minimum...

  • Project Coordination and Permitting Manager

    3 weeks ago

    Concord, United States PRESPRO Homes & Neighborhoods Full time

    Job DescriptionJob DescriptionJob Title: Construction Project CoordinatorLocation: Charlotte, NCJob Type: Management, Full-TimeCompany: PRESPRO Homes & Neighborhoods, a rapidly-growing company in one of Charlotte's hottest industriesWe are seeking an enthusiastic and driven individual to join our team as a Construction Project Coordinator at PRESPRO...

  • Office Automation Assistant

    1 week ago

    Concord, United States Department Of The Army Full time

    Summary About the Position: The Engineering Division is housed within the New England District (NAE) Headquarters in Concord, MA. The Engineering Division is responsible for production of technical products produced by the District. Projects developed by NAE's design staff are as diverse...

  • Office Automation Assistant

    2 weeks ago

    Concord, New Hampshire, United States Department Of The Army Full time

    Summary About the Position: The Engineering Division is housed within the New England District (NAE) Headquarters in Concord, MA. The Engineering Division is responsible for production of technical products produced by the District. Projects developed by NAE's design staff are as diverse as our program and support USACE civil works, military works, and...

  • Front Desk Office Assistant

    3 days ago

    Concord, United States Town of Concord Massachusetts Full time

    Department: Human Services- Recreation Division Salary Grade: Misc-2 Reports To: Membership Coordinator FLSA Status: Non-Exempt Appointed By: Town Manager Date: August 2023 GENERAL SUMMARY: The Office Assistant provides front desk services (in person Office Assistant, Front Desk, Office, Assistant, Customer Service, Business Services

  • Clinical Office Coordinator

    5 days ago

    Concord, United States Emerson Hospital Full time

    Job Summary:Reporting to the Practice Manager and overseen by the office manager, the Clinical Office Coordinator's primary responsibilities are to provide comprehensive secretarial and clerical support to staff and the physicianMinimum Qualifications:Education: High School Diploma or equivalent required.Experience: One year Administrative Assistant/Medical...

  • Office Assistant

    2 weeks ago

    Concord, United States Helzberg Diamonds Headquarters Full time

    Job Description The Office Assistant in a Helzberg Diamonds retail store executes the daily operations of the office to assist the store in achieving sales volume and profit goals. Key responsibilities include: * Processing all transactions in accordance with company policies and procedures * Assisting the Office Manager with operational audits and...

  • Office Assistant

    2 weeks ago

    Concord, United States Helzberg Full time

    Job DescriptionThe Office Assistant in a Helzberg Diamonds retail store executes the daily operations of the office to assist the store in achieving sales volume and profit goals.Key responsibilities include:Processing all transactions in accordance with company policies and proceduresAssisting the Office Manager with operational audits and inventory...

  • Project Manager

    1 week ago

    Concord, United States TRC Companies Full time

    About Us: Groundbreaker. Game changer. Pioneer. TRC has long set the bar for clients who require more than just engineering, combining science with the latest technology to devise innovative solutions that stand the test of time. From pipelines to power plants, roadways to reservoirs, schoolyards to security solutions, clients look to TRC for breakthrough...

  • Clinical Office Coordinator

    5 days ago

    Concord, United States Emerson Hospital Full time

    Job SummaryReporting to the Practice Manager and Cardiologists, the Clinical Office Coordinator performs a wide variety of responsibilities and support to the physicians.Minimum Qualifications·         Educationo   High school diploma or equivalent required.o   Graduate of a Medical Assistant/Secretary program preferred.·        ...

  • MEDICAL ASSISTANT/CLINICAL OFFICE COORDINATOR-UROLOGY

    1 week ago

    Concord, MA 01742, USA, United States Emerson Hospital Full time

    Reports to the Practice Manager and works under the direct super vision of the Physician(s), the Medical Assistant/Clinical Office Coordinator is responsible for ensuring patient preparation and supporting the physician(s) with clinical and office duties.Minimum Qualifications:Education: High School Diploma or equivalent required completion of a Medical...

  • LEAD MEDICAL ASSISTANT

    6 days ago

    Concord, MA 01742, USA, United States Emerson Hospital Full time

    Job Summary: Reporting to the Practice Manager/Office Manager, the Lead Medical Assistant / Clinical Office Coordinator works under the direct supervision of the Physician(s), and is responsible for ensuring and overseeing medical assistant support, as well as maintaining patient preparation and supporting the physician(s) with clinical and office...

  • LEAD MEDICAL ASSISTANT

    6 days ago

    Concord, MA 01742, USA, United States Emerson Hospital Full time

    Job Summary: Reporting to the Practice Manager/Office Manager, the Lead Medical Assistant / Clinical Office Coordinator works under the direct supervision of the Physician(s), and is responsible for ensuring and overseeing medical assistant support, as well as maintaining patient preparation and supporting the physician(s) with clinical and office...

  • Office Assistant

    2 weeks ago

    Concord, United States Emerson Hospital Full time

    Reporting Rehab Support Supervisor, The Office Assistant provides administrative and clerical support to the Outpatient Rehab Department. Primary role will focus on ensuring that all paperwork required to successfully treat patients is available for clinicians. Success in this role requires a high level of organization and the ability to work as a team to...

  • Project Manager

    2 weeks ago

    Concord, United States KEENAN HOPKINS SUDER & STOWELL CONTRACTORS INC. Full time

    Description The essential duties and responsibilities of the Project Manager consist of, but are not limited to, the following. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions: 1. Personnel Train, supervise, and develop the Project Team, including Project Engineer, Project Superintendent,...

  • Project Engineer

    1 week ago

    Concord, United States Nevell Group Inc Full time

    Job Description Job Description Salary: $70K-$90K PROJECT ENGINEER SUMMARY: This position is responsible for a variety of day-to-day tasks related to the successful operation of the Project Management department. Assist Project Manager and Superintendent in coordinating the activities of a project to ensure cost, schedule, and quality standards are met....

  • Project Manager

    1 week ago

    Concord, New Hampshire, United States Atrium Health Full time

    Overview Schedule:Typically Monday - Friday, 8a-5p Mandatory nights & weekends for campus recruiting events/activitiesJob SummarySupervises the assigned project and collaborates with assigned staff/leaders ensuring high quality data with compliance. Coordinates and manages all aspects of the assigned project.Education, Experience and CertificationsBachelor's...

  • Project Engineer

    2 weeks ago

    Concord, United States Nevell Group Full time

    Job DescriptionJob DescriptionSalary: $70K-$90KPROJECT ENGINEERSUMMARY:This position is responsible for a variety of day-to-day tasks related to the successful operation of the ProjectManagement department. Assist Project Manager and Superintendent in coordinating the activities of a project to ensure cost, schedule, and quality standards are met. Exercise...

  • Office Manager

    4 days ago

    Concord, United States City of Concord, NH Full time

    **Description**: - General Services has an exciting opening for an Office Manager in the Administration Divsion. The successful employee will work alongside a team to ensure customer service is provided to both employees and the citizens of the City of Concord. **DEPARTMENT: General Services-Administration Division** **TYPICAL WORK SHIFT/SCHEDULE: Days,...