Executive Assistant

2 weeks ago

Homestead, United States Homestead Community Pharmacy Full time
Job DescriptionJob Description

We are looking for a motivated, enthusiastic Executive Personal Assistant to support the CEO of Homestead Community Pharmacy. This exceptional candidate must be willing to go above and beyond in all situations and be expected to be the right-hand man/woman to the CEO. This person will thrive in fast-paced environments and be comfortable with feedback and growth opportunities. The ideal candidate will relish the opportunity to take on greater responsibilities and will be eager to demonstrate their ability to push the owner closer to achieving their goals.

Compensation:

  • Expected First-Year Earnings: $100,000+
  • Paid Time Off
  • Growth Opportunity
Compensation:

$100,000+

Responsibilities:

  • Provide daily briefings for the CEO each morning on calendar, tasks, and priorities
  • Create systems and processes to manage the reminders and outreach necessary to meet the CEO relationship goals
  • Assist and support the CEO in all business and personal areas needing assistance
  • Manage the CEO’s calendar to coordinate all personal and work meetings and calls, including video conferencing, corporate meetings, and large team events
  • Research and coordinate business and personal travel, including RSVPs, flight details, accommodations, transportation, meals/reservations, itineraries, meeting rooms, directions, etc. Ensure the CEO has all important details easily accessible, in a detailed travel logistics memo
  • Track and audit the CEO’s personal finances and financial investments
  • Act as the point of contact between the CEO and internal/external clients
  • Be prompt and responsive to calendar requests. When priorities change quickly, respectfully communicate to those affected and seamlessly move meetings. Quickly move on to scheduling important engagements and politely decline or delegate invitations when appropriate
  • Screen and direct phone calls
  • Handle requests and queries appropriately
  • Produce reports, presentations, and briefs
  • Manage deadlines and relationships with clients
  • Organize and systemize physical and digital file systems
  • Customer service, updating clients, and answering phones 
Qualifications:

  • Bilingual (Spanish)
  • College graduate preferred
  • Excellent verbal and written communication skills
  • Organization skills, meticulous attention to detail, and history of taking ownership of multiple projects, duties, and assignments – with a commitment to excellence in all areas of the role
  • Proactive; following up on open items, anticipating issues, closing loops on pending requests
  • Critical thinker able to anticipate needs, pivot quickly and proactively address challenges
  • Results-oriented and has the ability to take charge when needed
  • Proficient in Microsoft Suite (Word, Excel, PowerPoint) and video conferencing (Microsoft Teams, Zoom). As well as Google Suite
  • Experience with project management apps and org chart software 
  • Work well under pressure and meets tight deadlines
  • Ability to multitask and prioritize daily workload
  • Tech-savvy. Curiosity to learn new processes, tools, and technologies
  • Discretion and confidentiality
About Company

Homestead Community Pharmacy is a leading compounding pharmaceutical company committed to providing personalized medication solutions for our valued patients. With a focus on excellence, quality, and customer care, we take pride in creating customized medications that address unique patient needs.


We have been serving patients in the community for over a decade. Claude Condo opened HCP in 2012 to offer simple and fast prescriptions to each and every patient. Our pharmacy has since expanded and grown to offer immunizations, compounded medications, testing for common illnesses, and durable medical equipment.

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