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Performing Arts Office Manager

2 months ago

Salt Lake City, United States Westminster University Full time
Job DescriptionJob Description

Westminster University
Performing Arts Office Manager
(Full-Time, Benefited)


Position Summary:

The Performing Arts Office Manager, a core member of the A&S Dean’s Office, operates at the intersection of three academic programs, the productions they stage, and the administrative operations of Arts & Sciences. This person maintains a commitment to inclusion, diversity, equity, and access while supporting operations and schedules for programming and performances in the Westminster Performing Arts Center.


Essential Duties and Responsibilities:

Production Support

  • Collaborate with Program Chairs and Production Team to create, maintain, and communicate production calendars
  • Assist program chairs with securing performance rights, scripts, scores, and music licensing
  • Assist WPAC Director with scheduling meetings, managing agendas and minutes for the Westminster Performing Arts Center weekly production meetings
  • Collaborate with Program Chairs to coordinate the hiring and payment of independent contractors and temporary staff

Support Performing Arts Program Chairs and A&S Dean's Office

  • Provides daily administrative support to program chairs for purchasing, operations, and communication
  • Coordinate with program chairs and assistant dean with check deposits
  • Manage purchasing card approvals and maintain budget trackers
  • Manage incoming mail
  • Support administration of Summersong and other summer camps, as needed

Westminster Performing Arts Center Facilities

  • Schedule spaces for productions, rehearsals, recording sessions, student projects, and private music lessons
  • Assist with scheduling piano moves and tuning with the Department of Music
  • Post door schedules on select venues and classrooms.
  • Assist the WPAC Director with classroom operation and maintenance
  • Serve as primary contact for facility and maintenance requests for classroom spaces and common areas.
  • Act as a liaison to Events

Support Performing Arts Student Employment

  • Collaborate with Assistant Dean and Program Chairs to coordinate budgeting, posting, and hiring of student employees
  • Facilitate key card access requests for faculty, staff, and students.


Qualifications:

Minimum Qualifications

  • Bachelor’s degree in a performing arts discipline, arts administration, or a related field
  • 2+ years of administrative experience
  • Excellent verbal and written communication skills
  • Excellent skills in scheduling, computer literacy, time-management, attention to details, critical thinking, and problem-solving
  • Ability to collaborate in a fast-paced environment with diverse groups and competing demands
  • Demonstrated commitment to diversity, equity, inclusion, and access
  • Experience supporting clients, customers, or patrons
  • Ability to work some evenings and weekends

Preferred Qualifications

  • 3+ years of administrative experience
  • Experience in a higher education setting
  • Ability to facilitate advanced planning and implement required element of concurrent productions in multiple venues
  • Proficiency using Microsoft 365, Outlook, and Microsoft Teams

Equal Employment Opportunity:

Westminster University is committed to a diversified workforce, equal opportunity, and nondiscrimination. To this end, Westminster prohibits any form of discrimination or harassment based on race or ethnicity, color, religion, national origin, sex, age, sexual orientation, gender identification, disabilities, genetic information, status as a veteran, or any other category or classification protected by applicable federal, state, or city laws.