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Receptionist

2 months ago

Colorado Springs, United States Humane Society Pikes Peak Region Full time $18 - $20
Job DescriptionJob Description

Looking to make a difference in the lives of pets and people? With an almost year-round beautiful blue sky and a scenic mountain backdrop, HSPPR is a nonprofit animal shelter serving El Paso, Pueblo, and Douglas Counties as well as the City of Centennial in the colorful State of Colorado. We employ a total of 200+ employees. We are an organization that celebrates and prioritizes diversity and inclusion. HSPPR welcomes you to apply for this exciting opportunity at our socially conscious organization.

Job Summary
Provide administrative support to the organization by managing all deliveries, greeting and directing guests, and coordinating special projects as needed.

Key Duties and Responsibilities

Coordinate activities and schedules

  • Maintain both Public and Private calendar; set up and schedule meetings, and coordinate participants; manage contacts and email.
    • Prepare reports, letters, faxes and memos. Proofread to ensure correct spelling, grammar, and punctuation.
    • Special projects & assignments as needed.
    • Coordinate on-site meetings for outside organizations as space is available.
    • Coordinate scheduling of document shredding.

Administrative Support

  • Act as administrative receptionist; greet visitors, answer phone and refer customers/guests appropriately.
    • Receive walk-in and phone-in donations, and handle appropriately.
    • Maintain files and other materials in confidence.
    • Manage organization's inventory of office supplies, letterhead, envelopes and other printed materials.
    • Prepare proofs for staff business cards and place orders as requested by managers.
    • Order and deliver all printed materials for each department.
    • Reserve and prepare meeting space, catering requirements and coordinate meetings.
    • Maintain HSPPR organizational chart and phone directory.
    • Pull monthly Survey Monkey reports and distribute to the appropriate managers.
    • Manage incoming deliveries and pick-ups by carriers, and post all outgoing mail.
    • Special projects and assignments as needed.

Special Projects

  • Coordinate monthly shirt orders for COS locations.
    • Coordinate monthly battery orders for all locations.
    • Have or be willing to obtain Colorado Notary Certification and perform notarizations for HSPPR, as needed.
    • Oversees company vehicle regular preventative maintenance.

Supervisory Duties

  • None

Physical Demands

  • Regularly sits at a computer station and operates electronic equipment.
    • Frequently lifts, carries and positions objects weighing up to 30 pounds when moving supplies and managing special events.
    • Typically stands, bends, stoops, and crouches while working special events.
    • Regularly moves about the campus to coordinate work.
    • Occasional weekend and evening work as needed.
    • Consistently exposed to animals and animal allergens under conditions with limited alterations available.

Schedule Requirements

Monday through Friday 8a to 5p, with occasional weekend and evening work as needed.

Education/Experience Necessary

  • One to three years directly related work experience.
    • Ability to set priorities, change them as needed and meet deadlines.
    • Proficiency with computers and applications (Microsoft suite of products, virtual meeting hosting, and internet).
    • Ability to communicate skillfully and effectively with a culturally diverse staff, volunteers and community in a professional, respectful, courteous and tactful manner at all times. Maturity, good judgment and a professional personal appearance.
    • Proactive and eager to take on additional responsibilities.
    • Strong verbal and written communication, follow-through and organizational skills.
    • Demonstrated reliability to maintain confidentiality.
    • Exceptional client service skills.

The core values of the staff unite us and guide us to provide the best service to the animals in our care, our organization, and our community.


Core Values Statements-

    • Compassion: We believe that animals matter. We are committed to treating animals and people with kindness, respect, and compassion.
    • Stewardship: We are accountable and transparent in our actions and in the use of our resources to build trust in those we serve.
    • Integrity: We believe we can make the greatest impact by staying true to our mission, always doing what is best for the animals and people of our community, and by standing united in our decisions.
    • Excellence: We are passionate about our mission, and strive for excellence through continual learning, innovation, and the development of our board, staff and volunteers.
    • Collaboration: We seek strategic partnerships and alliances to advance the welfare and protection of animals and people.
    • Service: We exist to serve our communities and operate with this commitment to serve as front and center in all we do.


Job Posted by ApplicantPro