Accounts Receivable Specialist

2 weeks ago


Warrington, United States Stern & Eisenberg PC Full time $23 - $26
Job DescriptionJob Description

Our firm seeks an Accounts Receivable Specialist who plays a crucial role in the accounting/finance department. It is an excellent opportunity for a candidate who wants to grow within our organization and the accounting department. Our company offers a flexible schedule and a competitive salary and benefits package.

Duties & Responsibilities:

  • Maintain Case System (Practice Master/Tabs) – Activating and deactivating users.
  • Prepare System onboarding process for new clients.
  • Review accounting compliance onboarding documents.
  • Create and Enter a new File/Client in the PM system.
  • Evaluating Credit Risk: Assessing the creditworthiness of clients and taking steps to mitigate potential write-offs.
  • Review and Implement the Client’s Credit terms and limits.
  • Input the Client’s profile and documents in the Case Management system (Practice Master)
  • Prepare / Process Daily Invoices/billing, including hourly and flat fees.
  • Enter Cost & Expenses in the case system.
  • Email, Fax, or mail – Invoices.
  • Prepare monthly statements.
  • Review weekly WIP and recommend for billing.
  • Prepare Collection reports and reach out to the clients if necessary.
  • Prepare and distribute Weekly, Bi-Weekly, and Quarterly reports.
  • Prepare and distribute Timekeeper production reports.
  • Prepare monthly compensation reports for each timekeeper within the due date.
  • Attach Case documents.
  • Prepare Cash Application and Deposit.
  • Process and apply for credit card payments.
  • Monitor IOLTA accounts and notify the timekeeper if necessary.
  • Prepare Collection letter and documents.
  • Follow up with the clients regarding past-due payments.
  • Monitor, reconcile, and balance Escrow accounts.
  • Communicate with attorneys and clients. Maintain historical records by filing, scanning and storing documents.
  • Maintain strict confidentiality.
  • Respond to inquiries and reach out to appropriate parties to obtain or relay information.
  • Ensure timely and helpful communications are sent to all appropriate parties, such as supervisors, coworkers, management, vendors or clients, where the data needed to resolve an issue is fully identified and communicated efficiently and effectively.
  • Elevate problems and issues to the supervisor/manager in a timely manner.
  • Other duties as assigned.

Job Requirements

  • High School Diploma required
  • Associates degree and / or 3 years AR experience.
  • Minimum of 1-2 years in law firm accounting strongly preferred.
  • Outstanding written and oral communication skills to communicate with attorneys, staff, vendors and clients.
  • Outstanding organizational and time management skills.
  • Able to handle large volumes of work with thoroughness and exceptional attention to detail.
  • Possess strong data entry skills
  • Highly proficient in MS Word, MS Outlook and Excel.

Physical Demands

The physical demands described are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is usually required to talk, hear and walk, occasionally required to stand and lift and frequently required to sit, reach with hands and touch. Specific vision abilities required by this job include close vision and ability to adjust focus.

Work Environment

The work environment characteristics described are representative of those an employee encounters while performing the essential functions of this job. While performing the duties of the job, the employee is usually in an indoor office environment. The noise level in the work environment is usually moderate.



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