Business Coordinator

3 weeks ago

Baltimore, United States THE JUNIOR LEAGUE OF BALTIMORE INC Full time
Job DescriptionJob Description

The Junior League of Baltimore (“JLB”) is an organization of women whose Mission is to advance women’s leadership for meaningful community impact through volunteer action, collaboration, and training. Since 1912, the JLB has been improving the Baltimore community through service projects and impact-focused volunteer work and training opportunities. The JLB appreciates the diverse community in which we live and values the power of collective action and supporting all women in their journey to become civic leaders. Our key stakeholders include our members, who re-commit their time and talents on a yearly basis, and community impact partners. The JLB is funded largely through the Wise Penny, a thrift store owned and operated by the League for more than 50 years, and further supported through charitable donations.

DAILY TASKS 

  • Retrieve deposit detail from various sources and enter data into QuickBooks
  • Prepare and deposit physical checks and enter data into QuickBooks
  • Process and reconcile JLB income and monthly sales tax filing
  • Review, process, and record all monthly activity, including Wise Penny proceeds, accounts payable, operating and investment accounts
  • Process biweekly payroll
  • Prepare donation and other reports for the Board of Directors and JLB members as necessary
  • Complete monthly bank reconciliation
  • Advise the JLB President and Board of Directors on financial and audit issues
  • Prepare paperwork for yearly charitable registration renewal with the State of Maryland, ensuring a continuation of our 501(c)(3) status
  • Complete required yearly Worker’s Comp Audit paperwork
  • Prepare and file yearly 1099 & 1096 Tax forms and other tax forms as needed
  • Provide reporting for surety bond renewal
  • Enter yearly budget into QuickBooks for budget actual reports
  • Coordinate yearly renewals and inspections, including insurance, fire, elevator, and HVAC
  • Serve as point of contact and on-sight coordinator for ad-hoc building maintenance needs

AUDIT TASKS 

  • Prepare and manage documentation necessary for the audit process, including balance sheet, inventory & financial statements, expense and depreciation schedules, membership analysis, and in-kind donations
  • Coordinate with the Board of Directors to obtain additional information for audit and facilitate auditor field day

QUALIFICATIONS 

  • At least 5 years of bookkeeping or accounting experience
  • Non-profit work experience in finance or executive administration strongly preferred
  • Experience with QuickBooks
  • Prior experience processing payroll and/or ADP payroll services preferred
  • Position offers flexible hours but ability to work onsite is required

DIVERSITY & INCLUSION STATEMENT 

The Junior League welcomes all women who value our mission. We are committed to inclusive environments of diverse individuals, organizations, and communities.

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