Sales Administratvie Assistant
3 weeks ago
Our client, an established firm located along the waterfront in Camden, is seeking a strong Administrative Assistant Supporting the Sales team.
This is a Temp-to-Hire opportunity.
40 hours a week; Monday-Friday---HYBRID schedule
Pays $28.00 an hour.
Job Summary
This position is responsible for providing administrative support for internal and external clients, executives, officers and other co-workers. This position requires report compilation, project work and coordinating department workflow.
Principal Responsibilities
- Interface with customers and staff daily; handle routine problems directed to the department in a sensitive, mature and confidential manner.
- Coordinate meetings and travel arrangements with staff, prepare and organize materials including scheduling calendar.
- Compile information, prepare reports, manage projects and maintain follow-up systems to ensure timely completion.
- Respond or initiate calls to internal or external customers to determine need for assistance or referral to the appropriate area for servicing.
- Prepare or compose correspondence on own initiative.
- Anticipate and prepare materials needed for conferences, correspondence, appointments, meetings and phone calls.
- Monitor and distribute correspondence and incoming mail and maintain filing systems and office supplies.
- Assist in the preparation of client or prospective client-related meetings materials to include high proficiency in the design and format of PowerPoint slides.
- Prepare and assist in policy and procedure formulation and take initiative to enhance personal knowledge of tasks and procedures.
- Prepare minutes for the departmental meetings.
- Knowledge of departmental policies, procedures and other areas of the organization.
Other Functions
- Serve as backup to the support staff at all levels.
- Attends various meetings weekly, monthly, quarterly and yearly
- Other duties as assigned
Requirements
- High School Diploma
- Previous experience in an administrative support position.
- Advanced proficiency in Word, Excel, Publisher, PowerPoint and Outlook.
- Excellent interpersonal, organizational, verbal and written communication skills.
- Strong customer service orientation.
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