Accounts Receivable

3 weeks ago

Somerville, United States CATALDO AMBULANCE Full time
Job DescriptionJob Description

Job Overview:

The Accounts Receivable Specialist plays a vital role within the ambulance industry, ensuring efficient financial operations and customer interactions. This position involves overseeing two remote overseas employees, managing payment posting, A/R reconciliation, aging balance oversight, and contributing to other projects as directed by the manager.

Responsibilities:

Oversee Remote Overseas Employees: Provide direct guidance and supervision to two remote overseas employees who handle accounts receivable tasks, ensuring accuracy and efficiency in their work.

Payment Posting: Accurately record and apply payments received from customers in a timely manner. Identify and resolve discrepancies, such as short payments or overpayments, and collaborate with relevant teams to resolve issues.

A/R Reconciliation: Regularly reconcile accounts receivable records with general ledger accounts to ensure accuracy and consistency. Investigate and resolve any variances or discrepancies promptly.

Aging Balance Oversight: Monitor accounts receivable aging reports and take proactive measures to ensure timely collection of outstanding balances. Identify delinquent accounts and work with sales and customer service teams to resolve issues.

Collections Management: Assist in developing and implementing collection strategies to minimize outstanding balances. Contact customers regarding overdue accounts and negotiate payment plans when necessary.

Reporting: Prepare and distribute regular reports on accounts receivable performance, aging analysis, and collection status to management. Provide insights and recommendations for improvement.

Customer Communication: Maintain professional and effective communication with customers, responding to inquiries and addressing payment-related concerns promptly.

Documentation: Maintain accurate records and documentation of all A/R transactions and communications.

Process Improvement: Continuously evaluate and suggest process improvements to enhance efficiency and effectiveness within the accounts receivable team.

Ad Hoc Projects: Support the Finance Manager with various ad hoc projects and assignments as requested.

Qualifications:

Qualifications:

  • Degree in Finance, Accounting, or a related field is preferred, or 4 or more years of work-related experience in Accounting, Bookkeeping, Cash Posting, Daily Reconciliation of Accounts, etc.
  • Proven experience in accounts receivable and payment posting.
  • Strong understanding of accounting principles and A/R processes.
  • Experience with overseeing remote teams is a plus.
  • Excellent communication and negotiation skills.
  • Proficient in using accounting software and Microsoft Excel.
  • Strong analytical and problem-solving skills.
  • Detail-oriented and highly organized.
  • Ability to work independently and as part of a team.
  • Adaptability and a willingness to take on additional tasks and responsibilities as needed.
  • Knowledge of international payment and invoicing processes is a plus.

This is a full-time position with competitive salary and benefits packages. If you meet the requirements and are interested in this position, please submit your resume and cover letter for consideration.

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