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Executive/Personal Assistant

3 months ago

West Hollywood, United States Mister Peele, Inc. Full time
Job DescriptionJob Description

Summary: 

Mister Peele, Inc., a premier luxury property management firm, is seeking a highly organized and proactive Shared Personal Assistant / Office Manager. This unique position will support multiple company principals, plus our ultra-high-net-worth clients, providing a blend of personal and professional assistance. The role requires flexibility, impeccable time management, and the ability to juggle diverse tasks across a variety of locations. The successful candidate will ensure smooth daily operations, handle personal errands, and manage office-related duties. 

Job Responsibilities: 

This is a dynamic role involving both in-person and remote support of our key executives in the company, with additional and as-needed support of other team members and client requests. Tasks will include, but not be limited to the following: 

  • Maintain and update calendars for the VP of Operations and the CEO, scheduling appointments and meetings. 

  • Coordinate and remind of upcoming commitments and ensure timely follow-ups. 

  • Oversee the West Hollywood and Malibu offices’ supply inventory, ensuring it is well-stocked and organized. 

  • Attend and take notes at weekly office meetings. 

  • Assist with basic office tasks. 

  • Respond promptly to various ad hoc requests from executives and clients, demonstrating adaptability and a proactive attitude. 

  • Provide support on special projects as needed, both for the company and clients or properties. 

  • Facilitate package deliveries for personnel or our clients as requested.  

  • Occasionally facilitate on-property requests for our clients under the supervision and direction of company team members. 

  • Run personal errands for the executive team as needed. 

  • Assist with personal organization tasks, such as filing, sorting mail, and managing household items. 

  • Balance in-person tasks at all required locations with remote administrative duties. 

  • Ensure seamless communication and coordination between all executives regardless of task location. 

Job Qualifications: 

We’re a close-knit team of self-starters who love teamwork, hate micro-management and value open communication above all else. We want to hear from you if you have: 

  • Proven experience as a personal assistant, executive assistant, or office manager, preferably in a high-end or luxury service environment. 

  • Exceptional organizational and multitasking abilities. 

  • Strong communication skills, both written and verbal. 

  • Proficiency with calendar management tools and office software (e.g., Google Calendar, Zoom, Microsoft OneDrive). 

  • Ability to handle sensitive information with discretion and maintain confidentiality. 

  • Flexibility to work across different locations and manage varying schedules. 

  • A valid driver's license and reliable transportation for running errands and traveling between locations. 

Compensation: 

  • Competitive salary based on experience. 

  • Benefits package including health insurance, paid time off, and other perks. 

Company DescriptionMister Peele Inc. was founded by Bryan Peele in 2007. Bryan has nearly two decades of experience in the estate management industry. He has personally worked for some of the world’s biggest celebrities, musicians, top tier billionaires and industrialists, and has become one of the most trusted figures in the luxury industry today.

Bryan also founded the Estate Managers Coalition, a non-profit organization dedicated to promoting higher professional standards and best practices among working estate managers.

Since launching his company over ten years ago, Bryan has amassed an exclusive team of professionals dedicated to providing the highest level of estate management services in the world. The result is a dynamic and ever-growing organization that represents a unique blend of luxury property management and personal concierge services catering to exclusive private clients worldwide.

Our high standard of excellence and trusted reputation make Mister Peele Inc. one of the most sought-after companies in the luxury property management industry today.Company DescriptionMister Peele Inc. was founded by Bryan Peele in 2007. Bryan has nearly two decades of experience in the estate management industry. He has personally worked for some of the world’s biggest celebrities, musicians, top tier billionaires and industrialists, and has become one of the most trusted figures in the luxury industry today.\r
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Bryan also founded the Estate Managers Coalition, a non-profit organization dedicated to promoting higher professional standards and best practices among working estate managers. \r
\r
Since launching his company over ten years ago, Bryan has amassed an exclusive team of professionals dedicated to providing the highest level of estate management services in the world. The result is a dynamic and ever-growing organization that represents a unique blend of luxury property management and personal concierge services catering to exclusive private clients worldwide. \r
\r
Our high standard of excellence and trusted reputation make Mister Peele Inc. one of the most sought-after companies in the luxury property management industry today.