Account Receivable Clerk

5 days ago


Batesville, United States IMS People Full time
Job DescriptionJob Description

Job description for your reference,
Title: Accounts Receivable Specialist I
Location: Batesville, IN. HYBRID (3 days a week onsite which are flexible
Duration: 6 months with no possibility of extension/conversion. Filling in for an imminent maternity leave on the team

 

Please source for an Accounts Receivable professional with specific Cash Application or "Cash App" posting experience

Position Notes: 

  • Requirements:
    • Degree in Accounting, Administration, Finance or related education
    • Collection management experience of at least 1 year.
    • Customer Service Oriented
    • Excellent Written communication skills
    • Reconciliation of accounts and Analysis and Account management
    • Required English language
  • Technical skills:
    • JDE system 9.0 preferably, not necessary.
    • SAP system preferable, not necessary.
    • Microsoft Office

Spotlight Call Notes:

  • Maternity leave in September this role would cover for
    • Project-based role unless there is turnover/attrition in another area
  • Hybrid – 3 days a week onsite
    • Flexible
  • Team posts the cash – the expectation is the same day
    • 10 different accounts to work with; 3 have 30 – 40 payments a day
      • European (British pound) payments as well
    • Emailed remittances and details from the bank
    • Cash posting is done in GETPAID
  • Top Skills
    • Attention to detail
    • Quality vs. quantity of cash application posting
    • Willingness to learn
    • Good communication skills
    • Ability to think outside the box and research information
  • Responsibilities
    • Not a “collections” role where they make outgoing calls
    • Make accounting entries to post to customer account
  • Industry
    • Not specific to a particular industry
  • Open to less experience than 3+ years
  • Associate’s Degree would be preferred; HS Diploma at a minimum
  • JDE/SAP would be nice, but some employees don’t have access
    • If someone had experience, it might allow them to transition into other duties
  • Interview Process
    • 1 round virtual interview with Tara and an associate on the team

 


JOB SUMMARY:
The Cash Application Specialist is responsible for timely and accurate posting of customer payment remittances (i.e. check, wire or ACH and credit card payments). This position is accountable for ensuring all required back up documentation and/or approvals are followed in order to maintain the integrity of the payment application process. This position is also responsible for leading the implementation of process improvements to maximize the financial performance of the company by reducing operating expenses.

ESSENTIAL DUTIES AND RESPONSIBILITIES: 
• Review and reconcile all Unapplied Cash within the current ERP system and apply accordingly
• Facilitate the manual posting of EDI payments, incoming wire payments, lockbox and credit card kick-out payments, entering miscellaneous credits to customer accounts, other miscellaneous posting needed
• Provide customer facing interaction to accomplish correct payment posting the first time. Assist Credit Department (i.e. Invoice Specialist, Collection Specialist) in clearing the Unapplied Cash and credit card kick-outs
• Responsible for purging receipts monthly within the current ERP system and ensuring all cash receipt batches are posted
• Monitor the end to end cash applications process to ensure timely and accurate posting of cash to customer accounts minimizing reposting or rework
• Provide guidance in cash posting to analyze department processes and transactions along with researching and forwarding credit card chargeback issues to the appropriate location and department
• Analyze current customer credit card requests to identify gaps that could result in overpayments or duplications. Recommend steps to correct these gaps and implement throughout the company. Educate associates on new processes as they are defined
• In conjunction with the Invoicing Specialist Manager, recommend improvements on cash posting to improve cash flow for the company. Monitor financial controls and communicate potential areas of financial exposure to management in the areas of customer credit card transactions and cash posting kick-outs
• Function as lead liaison to drive operational initiatives and projects for process improvements in Cash Posting

EDUCATION, EXPERIENCE AND QUALIFICATIONS:
• Preferred Associates Degree in Accounting/Business or equivalent experience
• Minimum 3+ years of experience in Accounts Receivable and/or Business environment
• Experience with General Ledger account reconciliations
• Experience in Accounts Receivable and Cash Applications
• Knowledge of JDE and Cognos preferred
• Fluent in Excel and Access Database Warm Regards,



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