Listing Coordinator

2 weeks ago

Richmond, United States The Pace of Richmond Full time
Job DescriptionJob Description

Key Success Metrics Key minimum success standards must be achieved for successful performance in the role of Listing Coordinator. 

  • Client satisfaction throughout the process, to result in at minimum one referral and review from every client by asking for a referral and review from every client throughout and after the transaction. 

  • Agent satisfaction through the process, minimum weekly meetings with listing agents, and end-of-week emails to listing agents, providing them with updates from the previous week and your next action item as well as theirs, if needed, to ultimately obtain high agent satisfaction through the process. 

  • Virtual Assistant satisfaction through the process, minimum two meetings per week with Virtual Assistant, providing them with updates and your next action item as well as theirs, if needed, to ultimately obtain and maintain a high satisfaction working relationship. 

  • Runner satisfaction through the process, minimum weekly meetings with Runners, providing them with updates and your next action item as well as theirs, if needed, to ultimately obtain and maintain a high-satisfaction working relationship. 

  • Contractors and Vendors satisfaction through the process, maintain a high satisfaction working relationship with Contractors & Vendors, maintaining an updated Preferred Contractor & Preferred Vendors list with a minimum of 2 qualified contractors/vendors per area of expertise. 

Primary Objectives: Major objectives that must be achieved for successful performance in the role of Listing Coordinator. 

  • Minimum weekly phone calls with clients, serving as the main point of the contract, logging activity in the CRM listing file, every week, with the ultimate goal of moving the listing forward to the desired listing date on the Commitment to Sell. Respond to all incoming client communications within the same day within normal business hours. 

  • Daily execution of listing auto plans, and completing tasks efficiently, accurately, and timely, to ultimately prepare listings for the market efficiently and accurately. Preparation of listings for the market requires no more than 21 days and can be escalated as needed. Thinking and planning ensure the Seller and the listings are prepared for the best outcome and ultimately leads to two new closings from every listing. 

  • Coordinate with and schedule all pre-listing contractors and/or vendors needed (photographer, stager, sign installer, etc). Responsible for obtaining all quotes, presenting to clients and Listing Agents for approval, and coordinating and scheduling all repairs before the listing goes live and while on the market. 

  • Coordinate and input listings into MLS and all other marketing platforms with complete accuracy, meeting timelines. 

  • Owning the responsibilities of listing coordination from beginning to end. Including confirming and preparing for listing appointments, owning the Seller Intake Form, preparing the listing for the market, while the listing is on marketing, and getting the listing under contract. Owning updates to the Seller Intake Form and the transaction within the CRM, updating efficiently and accurately. 

  • Correspond with all buyer agents while the home is on the market, review all offers ensure accuracy of the net sheet and present offers to clients promptly. 

  • Correspond with the Transaction Coordinator for seamless handoff of clients and listing once under contract. Continuous collaboration while under contract to ensure listing closes. 

  • Continuous audit of all listing systems, tools, and files for compliance, accuracy, and quality. 

  • Works with the Director of Operations, Virtual Assistant, Runners, and Transaction Coordinator to suggest and implement process improvements for listing coordination. Process improvement collaboration collaboration expected no less than monthly.  

Key Skills: Behavior Traits, Attitudes, and Skills that must be present for successful performance in the role of Listing Coordinator. 

  • Growth-Oriented: highly productive personally and professionally, always striving to grow, and engage in educational opportunities. 

  • Energy: Brings a constant level of high energy, able to work independently. Bring creative writing and thoughts to the listing process, marketing, and displaying listings to the community with energy and accuracy. 

  • Productive: Exceptional organizational and prioritization skills, initiative, and ability to learn quickly. Strong organizational and follow-through, ownership, and accountability. 

  • Collaborative: Supportively leads Virtual Assistants, Runners, Contractors, and Vendors exceeding the expectations of those with whom you collaborate. 

  • Leadership: Takes responsibility and owns the process of obtaining a new listing to get a listing under contract and sold. 

  • Transparent: Excellent customer service skills that attract clients to the company. Excellent interpersonal and communication skills, both written and verbal. Detail-oriented with accuracy. 

  • Giving: Spreads appreciation and gratitude. 

  • Fun: Embraces team culture and adds value to the team environment.

  • Move - in Coordinator

    1 week ago

    Richmond, United States The Aspenwood Company - Clayton Oaks Living Full time

    The Aspenwood Company has opportunities for a full-time Move - In Coordinator at our Clayton Oaks Living location an Assisted Living with Memory Care senior community. The Move-In Coordinator, under direct and indirect supervision, assists with the pre - and post-move in planning and execution of new resident assimilation. Pre Move-In - Contact (meet or...

  • Travel MDS Coordinator

    3 weeks ago

    Richmond, United States Trio Healthcare Full time

    Exciting MDSC Travel Opportunity….Do you love MDS and love travelling…then this is the position for youTravel MDS Coordinator- RN (Virginia):Trio Healthcare#IND1SUMMARY:The Travel MDS Coordinator will be responsible for utilizing the RAI process to coordinate the completion (including timing and scheduling) of the mandated OBRA and PPS MDS assessments...

  • Travel MDS Coordinator

    3 weeks ago

    Richmond, United States Trio Healthcare Full time

    Exciting MDSC Travel Opportunity….Do you love MDS and love travelling…then this is the position for youTravel MDS Coordinator- RN (Virginia):Trio Healthcare#IND1SUMMARY:The Travel MDS Coordinator will be responsible for utilizing the RAI process to coordinate the completion (including timing and scheduling) of the mandated OBRA and PPS MDS assessments...

  • Front Office Coordinator

    1 month ago

    Richmond, United States WellsColeman Full time

    Local private practice healthcare facility seeking Part-Time Front Office Coordinator who has a passion for helping others and is able to self-start and work independently! Requirements Excellent Customer Service skills Positive attitude Ability to work efficiently and complete daily tasks assigned Excellent organizational skills Ability to work...

  • Front Office Coordinator

    4 weeks ago

    Richmond, United States WellsColeman Full time

    Local private practice healthcare facility seeking Part-Time Front Office Coordinator who has a passion for helping others and is able to self-start and work independently!Requirements Excellent Customer Service skills Positive attitude Ability to work efficiently and complete daily tasks assigned Excellent organizational skills Ability to work...

  • Front Office Coordinator

    3 weeks ago

    Richmond, United States WellsColeman Full time

    Local private practice healthcare facility seeking Part-Time Front Office Coordinator who has a passion for helping others and is able to self-start and work independently! Requirements Excellent Customer Service skills Positive attitude Ability to work efficiently and complete daily tasks assigned Excellent organizational skills Ability to work...

  • Front Office Coordinator

    1 month ago

    Richmond, United States WellsColeman Full time

    Job DescriptionJob DescriptionLocal private practice healthcare facility seeking Part-Time Front Office Coordinator who has a passion for helping others and is able to self-start and work independently!Requirements Excellent Customer Service skills Positive attitude Ability to work efficiently and complete daily tasks assigned Excellent organizational skills...

  • Operations Coordinator

    1 week ago

    Richmond, United States University of Richmond Full time

    Operations Coordinator - 501295SUMMARY:Provides administrative oversight, guidance, and support to the Health & Well-being Unit and the Associate Vice President - Health & Well-being. This position works independently on multiple high-priority assignments and projects, maintains records for easy access, manages office communications, and disseminates and...

  • MDS Coordinator

    2 days ago

    Richmond, United States Brickyard Healthcare Full time

    We rely on our MDS Coordinator (LPN or RN) to ensure that our patients receive the care they need and that we have the necessary resources to provide it. Why Work For Us? Excellent pay with multiple incentives: Shift pick up More available, ask us for details!  Excellent health benefits packages Career advancement opportunities Education...

  • Operations Coordinator

    1 week ago

    Richmond, United States University of Richmond Full time

    Operations Coordinator - 501295SUMMARY: Provides administrative oversight, guidance, and support to the Health & Well-being Unit and the Associate Vice President - Health & Well-being. This position works independently on multiple high-priority assignments and projects, maintains records for easy access, manages office communications, and disseminates and...

  • Highway Transportation Coordinator

    3 days ago

    Richmond, United States Mike Stone Associates Full time

    **Overview**: Mike Stone Associates, Inc. (MSA) is seeking a proactive and innovative individual adept at independently identifying issues and effectively facilitating resolutions. The Transportation Infrastructure Coordinator plays a vital role in helping ensure that our client’s maintenance, operational, and safety needs are met. This position involves a...

  • Program Coordinator

    4 days ago

    Richmond, United States University of Richmond Full time

    Program Coordinator - OSHER - 502108 SUMMARY: Performs a wide variety of duties for the Osher Institute in the areas of course programming, member services, course leader assistance, support with course materials, data entry and management, and other duties as assigned. RESPONSIBILITIES: Programming Solicit and schedule speakers/teachers for Osher classes...

  • Disability Travel Coordinator

    2 weeks ago

    Richmond, VA, United States Trio Healthcare Full time

    Exciting MDSC Travel Opportunity….Do you love MDS and love travelling…then this is the position for you Travel MDS Coordinator- RN (Virginia): The Travel MDS Coordinator will be responsible for utilizing the RAI process to coordinate the completion (including timing and scheduling) of the mandated OBRA and PPS MDS assessments throughout Trio’s...

  • Coordinator-Construction (Substation, NOVA)

    1 month ago

    Richmond, Virginia, United States Dominion Energy Full time

    Job SummaryThis role is responsible for contract and specification compliance of substation construction projects including monitoring contractor performance, material acquisition and coordinating construction activities Inspects and monitors contractor work for compliance with contractual documents, including quality, safety, schedule, specifications, and...

  • Coordinator-Construction (Substation, NOVA)

    1 month ago

    Richmond, United States Dominion Energy Full time

    Job Summary This role is responsible for contract and specification compliance of substation construction projects including monitoring contractor performance, material acquisition and coordinating construction activities  Inspects and monitors contractor work for compliance with contractual documents, including quality, safety, schedule,...

  • Technical Security Coordinator

    1 month ago

    Richmond, Virginia, United States Dominion Energy Full time

    Job SummaryIn this fully proficient role, the Technical Security Coordinator manages the installation, testing, troubleshooting, and repair of security systems and equipment. Specific duties include: Managing/directing contracted services during the installation of security systems throughout the enterprise. Monitoring preventive maintenance contractor work...

  • Technical Security Coordinator

    2 months ago

    Richmond, United States Dominion Energy Full time

    Job Summary In this fully proficient role, the Technical Security Coordinator manages the installation, testing, troubleshooting, and repair of security systems and equipment.    Specific duties include:   Managing/directing contracted services during the installation of security systems throughout the enterprise.   Monitoring preventive...

  • Program Coordinator

    5 days ago

    Richmond, United States University of Richmond Full time

    Program Coordinator - OSHER - 502108SUMMARY: Performs a wide variety of duties for the Osher Institute in the areas of course programming, member services, course leader assistance, support with course materials, data entry and management, and other duties as assigned. RESPONSIBILITIES: Programming Solicit and schedule speakers/teachers for Osher classes...

  • Project Coordinator 4

    2 weeks ago

    Richmond, United States Vinsys Information Technology Inc Full time

    Job DescriptionJob DescriptionHope you're doing well. We have an open position for a Project Coordinator 4. Pl. see the details below and let me know your interest. If interested, pl. share a copy of your resume along with your salary / rate expectations and the best time to reach you. Role : Project Coordinator 4 Client: VITA Location: Richmond, VA...

  • Coordinator, Merchandise Payables

    6 days ago

    Richmond, Virginia, United States CarMax Full time

    8901 - Corp Office West Crk Tuckahoe Creek Parkway, Richmond, Virginia, 23238CarMax, the way your career should be Coordinator I, Accounts Payable - OperationsHome Office, Richmond VAAbout this jobThe Coordinator I, Accounts Payable is responsible for working with CarMax stores, external partners, customers, and other internal partners to execute a variety...