Coordinator, Merchandise Payables

1 month ago

Richmond, Virginia, United States CarMax Full time
8901 - Corp Office West Crk Tuckahoe Creek Parkway, Richmond, Virginia, 23238CarMax, the way your career should be

Coordinator I, Accounts Payable - Operations

Home Office, Richmond VA

About this job

The Coordinator I, Accounts Payable is responsible for working with CarMax stores, external partners, customers, and other internal partners to execute a variety of support function for the Accounts Payable team. The responsibilities in this role are cross-functional across multiple desks. Duties include executing the check printing process and electronic payment file staging, preparing financial records for offsite storage along with record documentation, and supporting various audits through retrieving documentation (both internal and external). A successful Coordinator I in Accounts Payable must demonstrate strong teamwork, a drive to deliver timely, high-quality work and a commitment to customer service.

What you will do – Essential Responsibilities

Typical responsibilities may include:

  • Execute all payment formatting activities to process paycycle OR print and distribute paper and electronic payments.
  • Perform daily auditing functions to ensure payment data accuracy and verify all electronic files were received and confirmed by the bank. Partner with accounting systems and technology resources to resolve payment processing discrepancies.
  • Provide administrative support to Payables teams including but not limited to:
    • Overnight mail preparation
    • Check reprint and testing activities
    • Printing payment support documentation
    • Daily research and distribution of returned mail (e.g., vendor & customers returned payments)
    • Assist with scanning invoices over to our stores for approval and reviewing invoices
    • Daily filing daily departmental work and preparing documentation to be sent offsite for imaging or storage
    • Other administrative duties as required
  • Provide administrative support for internal and external audits.
  • Work on projects as assigned.

Qualifications and Requirements

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • Thinks logically, quickly as needed, applying past experiences and available resources, to form a thought process that is practical and grounded; knowing when to partner with Accounting Leadership or subject matter experts
  • Works efficiently and uses time wisely
  • Takes the initiative and works independently
  • Pays attention to details
  • Communicates effectively through written and verbal methods to a variety of audiences both internal & external
  • Uses resources to make good decisions
  • Seeks win-win solutions to customer issues; partners with others to best serve the customer
  • Builds and maintains relationships across internal teams and with external business partners
  • Ability and willingness to embrace change
  • Must be able to sit onsite, as requested, at CarMax's Home Office in Richmond, Virginia

Education and/or Experience

  • High school diploma or equivalent required
  • 1+ years of business-related experience required (e.g., bookkeeping, cash management, office management)
  • Experience with basic accounting concepts a plus
  • Basic level in Microsoft Excel required (e.g., sorting, filtering, subtotals, shortcuts)
  • Basic level in Microsoft Word, Teams, Outlook highly preferred
  • Experience in Cloud ERP solution (e.g., Oracle) is a plus

About CarMax

CarMax disrupted the auto industry by delivering the honest, transparent, and high-integrity experience customers want and deserve. This innovative thinking around the way cars are bought and sold has helped us become the nation's largest retailer of used cars, with over 200 locations nationwide.

Our amazing team of more than 25,000 associates work together to deliver iconic customer experiences. Along the way, we help every associate grow their career and achieve their best, at work and in their community. We are recognized for our commitment to training and diversity and are one of the FORTUNE 100 Best Companies to Work For.

CarMax is an equal opportunity employer, and all qualified candidates will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, genetic information, national origin, protected veteran status, disability status, or any other characteristic protected by law.

Upon an applicant's request, CarMax will consider reasonable accommodation to complete the CarMax Job Application.

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