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Legal Assistant

3 months ago

Syracuse, United States Melvin & Melvin, PLLC Full time
Job DescriptionJob Description

Job Title: Legal Assistant/Secretary 

Melvin & Melvin, PLLC is hiring a Legal Assistant/Secretary for our Commercial Real Estate/Real Property Litigation Department.  

Job Duties include:  

  • Work with attorneys and paralegals to ensure timely, efficient and correct production of client documents, including pleadings, motions, subpoenas, affidavits, contracts, deeds and other ancillary documents, and proofread documents when requested 

  • You will help assist in other aspects of client services and firm work as needed, including, but not limited to answering phone calls and emails 

  • Organize and maintain client files, in both hard copy and electronic format 

  • Provide general support to firm's commercial real estate/real property litigation department  

  • Undertake other duties as needed to ensure the firm operates efficiently 

  • Process client billing properly using daily time records with help from the accounting department 

Job Requirements:  Qualified candidates must also demonstrate the following skills: 

  • Must be an independent, proactive, organized and diligent worker and able to work with minimal direction 

  • Must be able to respond quickly and positively to shifting demands and opportunities 

  • Must be able to multi-task and handle voluminous workflow, work under tight deadlines, balance multiple, detailed tasks simultaneously and prioritize appropriately 

  • Must be able to create positive working relationships and effectively communicate with all parties in the transaction 

  • Must be able to create positive working relationships and effectively communicate with co-workers 

  • Must demonstrate strong analytical and problem-solving skills 

  • Must possess excellent writing and verbal skills 

 

 

Competencies:  The following competencies required to be successful in this position: 

  • Adaptability: Ability to adapt to change (expected and unexpected) and balance competing demands in a fast-paced environment. 

  • Diligence: Monitors, proofreads and takes ownership of work product for accuracy.  Ability to apply organizing strategies to ensure projects are appropriately prioritized and resources are used effectively and efficiently, and to take direction from attorneys, paralegals and mentors. 

  • Effective Communication (written and verbal): Ability to communicate clearly and coherently, interpretating information and adapting communication to suit particular situations and audience needs.  Demonstrates excellent communication, grammatical and proofreading skills. 

  • Technology Skills: Proficient in Microsoft office products and office technology, including imaging and scanning applications. 

Supervisory Responsibilities:  This position does not have supervisory responsibilities.  

Education and/or Experience:  High school diploma or general education degree (GED); some college is beneficial.  Some experience in Transactional Commercial Real Estate, Mortgage Foreclosures, Evictions, and Real Property Litigation is a plus.  Minimum of two years of administrative or secretarial experience, preferably in a legal or professional services environment.  This is an in-office position. 

Benefits include health insurance, Vacation / Sick time, Life Insurance, Long Term Disability, and 401k (subject to eligibility). Compensation is dependent on experience.  40 hours/ week, Monday – Friday.  Hours are 8:00am – 5:00pm (1 hour lunch), or 8:30am – 5:00pm (half-hour lunch). 

Company DescriptionMelvin & Melvin, PLLC established in 1921 has been representing Syracuse for over 100 years. Our office is located in the heart of downtown Syracuse near many restaurants and local attractions. Parking is available at garages and parking lots located near our offices for a monthly fee.Company DescriptionMelvin & Melvin, PLLC established in 1921 has been representing Syracuse for over 100 years. Our office is located in the heart of downtown Syracuse near many restaurants and local attractions. Parking is available at garages and parking lots located near our offices for a monthly fee.