Accounting Specialist

3 weeks ago

Albuquerque, United States New Mexico Lottery Authority Full time
Job DescriptionJob Description

JOB TITLE: Accounting Specialist SALARY GRADE: 5
DIVISION: Finance FLSA CODE: NE

DESCRIBE PRIMARY REASON JOB EXISTS:
Performs a variety of technical level accounting duties in support of the financial accounting function
and the Finance Division.

ESSENTIAL FUNCTIONS: Accounts Payable %Time: 60% Frequency: Daily
Major Duties:

1. Compares posted entries and purchase orders with vendor invoices and statements to verify accuracy; reconciles discrepancies.

2. Inputs accounts payable transactions into Great Plains Dynamics software.

3. Prepares and reconciles NM State tax deposits (TAP) and reports for review and approval by the Deputy Director of Finance prior to filing.

4. Prepares and reconciles Federal tax deposits for 945 and 1042 and reports for review and approval by the Deputy Director of Finance prior to filing.

5. Reconciles activity for credit cards to expense reports. Resolves disputed amounts.

6. Assists other accountants in the preparation and review of the year-end 1099’s for vendors and retailers and prepares for the closing of the calendar year and fiscal year payables activity in the accounting software. Obtains W-9 from new vendors.

7. Provides Non-Taxable Transaction Certificates (NTTC’s) for vendors, as needed.

8. Provides requested accounts payable documentation to external auditors during fiscal year-end financial audit.

9. Manages and maintains the Certificate of Liability Insurances for vendors who perform services on NMLA property.

10. Prepares bank deposits, cash count, and maintain Claim check stock.

FUNCTION: Disbursements %Time: 20% Frequency: Weekly
Major Duties:

1. Processes weekly check run for disbursements to vendors, contractors and other due payments.

2. Processes weekly wire payments to appropriate vendors.

FUNCTION: General Accounting Duties %Time: 15% Frequency: Monthly
Major Duties:

1. Gathers, collates, processes, verifies, reconciles and prepares for review and/or approval, general accounting data and information as assigned

2. Maintains records, logs, journals, files and other accounting information, both manually and electronically, to create transactional histories and audit trails.

3. Files and archives accounting documents, as needed.

FUNCTION: Other Duties as Assigned %Time: 5% Frequency: As Needed
1. Assists with various duties as requested.

Total Percentage of time: 100%
JOB TITLE: Accounting Specialist (continued)

TYPICAL COMPETENCIES:
KNOWLEDGE: (Describe specialized knowledge required)

1. A general-level knowledge of accounting practices and principles.
2. A well-developed knowledge of internal policies, procedures and processes relating to
the accounting function.
3. Working knowledge of Microsoft Office Suite, including Excel, Word and Outlook.

SKILLS/ABILITIES: (Include intellectual skills/abilities, equipment used, production levels)

1. Adequately developed numerical, analytical and general accounting skills are required.
2. Skill in the proficient use of MIS and computer systems and processes is essential.

JOB RELATIONSHIPS
Supervised By: Deputy Director of Finance

REQUIREMENTS NECESSARY TO PERFORM ESSENTIAL FUNCTIONS:
Normal visual, hearing, and speech acuity is required, as is manual ability to operate keyboard and
calculator. The requirements in this section are not intended to conflict with applicable federal and state
laws or regulations including the Americans with Disabilities Act and the New Mexico Human Rights
Act, including providing reasonable accommodations as may be necessary under these laws. The
NMLA encourages application for this position, and for all work positions, from any applicant who
believes they can perform the essential functions of the job applied for with or without accommodations.
WORK ENVIRONMENT: (List unusual working conditions)
Work is largely sedentary, performed in an office setting.


TYPICAL EXPERIENCE/EDUCATION/CERTIFICATIONS:
High school education or equivalency is required; some post-high school formal education in business,
commercial or accounting course work is preferred; however, a combination of education and past
relevant work experience wherein the skills and abilities to perform the position’s duties and
accountabilities have been adequately demonstrated is acceptable. Incumbent must possess a
combination of sufficient prior work experience and/or formal education to reasonably ensure ability
to perform the position’s duties.
The foregoing job description is not all-inclusive of the duties functions and accountabilities to
which an employee may be assigned. In order to ensure maximum staff flexibility and efficiency,
to promote and foster cross training among positions, and to meet changing operational needs,
employees will be assigned to such additional related duties and projects as are deemed
necessary or desirable by management.
This job description is not a contract of employment, nor is it meant to be part of any contract
of employment either expressed or implied. All employment and positions with the NMLA are
“at will.”

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