Accounting Specialist

3 weeks ago


Albuquerque, United States New Mexico Lottery Authority Full time
Job DescriptionJob Description

Performs a variety of technical level accounting duties in support of the financial accounting function and the Finance Division.

Responsibilities:  Job duties include, but are not limited to:

Compares posted entries and purchase orders with vendor invoices and statements to verify accuracy; reconciles discrepancies.

  • Inputs accounts payable transactions into Great Plains Dynamics software.
  • Prepares and reconciles NM State tax deposits (TAP) and reports for review and approval by the Deputy Director of Finance prior to filing.
  • Prepares and reconciles Federal tax deposits for 945 and 1042 and reports for review and approval by the Deputy Director of Finance prior to filing.
  • Reconciles activity for credit cards to expense reports. Resolves disputed amounts.
  • Assists other accountants in the preparation and review of the year-end 1099’s for vendors and retailers and prepares for the closing of the calendar year and fiscal year payables activity in the accounting software. Obtains W-9 from new vendors.
  • Provides Non-Taxable Transaction Certificates (NTTC’s) for vendors, as needed.
  • Provides requested accounts payable documentation to external auditors during fiscal year-end financial audit.
  • Manages and maintains the Certificate of Liability Insurances for vendors who perform services on NMLA property.
  • Prepares bank deposits, cash count, and maintain Claim check stock.
  • Processes weekly check run for disbursements to vendors, contractors and other due payments.
  • Processes weekly wire payments to appropriate vendors.
  • Gathers, collates, processes, verifies, reconciles and prepares for review and/or approval, general accounting data and information as assigned.
  • Maintains records, logs, journals, files and other accounting information, both manually and electronically, to create transactional histories and audit trails.
  • Files and archives accounting documents, as needed.
  • Assists with various duties as requested.

Qualifications:

  • A general-level knowledge of accounting practices and principles.
  • A well-developed knowledge of internal policies, procedures and processes relating to the accounting function.
  • Working knowledge of Microsoft Office Suite, including Excel, Word and Outlook.
  • Adequately developed numerical, analytical and general accounting skills are required.
  • Skill in the proficient use of MIS and computer systems and processes is essential.

Typical Experience/Education/Certifications:

High school education or equivalency is required; some post-high school formal education in business, commercial or accounting course work is preferred; however, a combination of education and past relevant work experience wherein the skills and abilities to perform the position’s duties and accountabilities have been adequately demonstrated is acceptable. Incumbent must possess a combination of sufficient prior work experience and/or formal education to reasonably ensure ability to perform the position’s duties.

Company DescriptionIn 1994, New Mexico voters passed a public referendum approving the formation of a Lottery. The New Mexico Lottery Act went into effect on July 1, 1995. On April 27, 1996, the New Mexico Lottery became the 38th U.S. lottery.Company DescriptionIn 1994, New Mexico voters passed a public referendum approving the formation of a Lottery. The New Mexico Lottery Act went into effect on July 1, 1995. On April 27, 1996, the New Mexico Lottery became the 38th U.S. lottery.
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