Order Entry Specialist
4 weeks ago
Exciting opportunity to join our dynamic team as a Customer Service Representative and Order Entry Specialist we believe in providing exceptional service to our customers, and we're looking for a detail-oriented and customer-focused individual to play a key role in our day-to-day operations.
Pay: $19-20/HR
Responsibilities:
1. Customer Interaction:
• Troubleshoot and resolve product issues and concerns with a customer-centric approach.
• Document and update customer records based on interactions, ensuring accuracy and completeness.
• Maintain a positive, empathetic, and professional attitude toward customers.
• Demonstrate a keen eye for detail in addressing customer inquiries and requests.
2. Order Management:
• Execute order entry per customer requests and purchase orders.
• Submit purchase orders to the correct vendors and ensure accuracy in the ordering process.
• Receive and verify order confirmations from vendors.
• Send customer order confirmations and respond promptly to customer inquiries.
• Update all documents with accurate information as needed.
3. Vendor Coordination:
• Communicate and correspond with vendors regarding ship dates and order details.
• Ensure accurate ship dates and relay them to customers promptly.
• Track inbound and outbound shipments to maintain transparency.
4. Order Adjustments:
• If ship dates change, promptly update customers and adjust their current orders as needed.
• Generate quotes from Less Than Truckload (LTL) carriers and secure the best pricing on shipments.
5. Shipping and Logistics:
• Schedule inbound and outbound shipments efficiently.
• Prepare shipments for both domestic and international destinations.
• Complete customer documentation as needed for shipments.
6. Sales Team Collaboration:
• Work closely with the Sales Team Liaison to update customer sheets and relay important information.
7. Communication Management:
• Answer incoming phone calls and transfer them as needed.
• Maintain effective communication between vendors and customers to ensure a smooth process.
• Develop and maintain a knowledge base of evolving products and services.
8. Administrative Tasks:
• Perform filing tasks to organize and maintain essential documents.
• Maintain a clean work station and office space in collaboration with other staff members.
9. Physical Requirements:
• May need to lift more than 30 pounds occasionally when preparing shipments.
Qualifications:
• Previous customer service experience.
• Experience with Quickbooks is preferred
• Strong organizational and multitasking abilities.
• Effective communication skills, both written and verbal.
• Proficiency in order management systems and documentation.
• Detail-oriented with a commitment to accuracy.
• Ability to adapt to a fast-paced work environment.
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