Receptionist
2 weeks ago
We are seeking a friendly, professional receptionist to join our team. The receptionist will be the first point of contact for visitors and callers to our organization, providing excellent customer service and administrative support to various departments. The ideal candidate will have strong communication skills, a positive attitude, and the ability to multitask in a fast-paced environment.
Please note that this is a Temporary assignment.
Dates: Friday, May 10th - Wednesday, May 22nd
Hours: 8 AM - 5 PM (1 hour lunch)
Responsibilities:
- Greet and welcome visitors in a courteous and professional manner.
- Answer and direct phone calls to the appropriate person or department.
- Respond to inquiries from clients, customers, and the public in person, over the phone, and via email.
- Maintain a tidy and organized reception area, including managing incoming and outgoing mail.
- Schedule appointments and manage conference room bookings as needed.
- Assist with administrative tasks such as data entry, filing, and photocopying.
- Coordinate with other departments to ensure smooth communication and workflow.
- Follow company policies and procedures, including maintaining the confidentiality of sensitive information.
- Perform other duties as assigned by management.
Requirements:
- High school diploma or equivalent.
- Proven experience as a receptionist or in a similar role is preferred.
- Excellent communication and interpersonal skills.
- Proficiency in Microsoft Office (Word, Excel, Outlook).
- Ability to prioritize tasks and manage time effectively.
- Strong attention to detail and organizational skills.
- Ability to remain calm and professional under pressure.
- Knowledge of administrative and clerical procedures.
- Familiarity with office equipment such as printers, copiers, and fax machines.
- Positive attitude and a willingness to learn and grow within the role.
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