Executive Assistant

3 weeks ago

San Diego, United States Pandering Panda LLC Full time
Job DescriptionJob Description

 Executive Assistant

BUMBLE BEE BOTANICALS

We are a chain of Retail stores.

Responsibilities and Functions:

  • Act as the point of contact among executives & employees.
  • Excellent communication skills with positive attitude toward clients, vendors, management and colleague
  • Manage information flow in a timely and accurate manner.
  • Preparing financial statements, reports, memos, invoices letters, and other documents.
  • Answering phones and routing calls to the correct person or taking messages.
  • Handling basic bookkeeping tasks.
  • Filing and retrieving corporate records, documents, and reports.
  • Researching and conducting data to prepare documents for review and presentation by boards of directors, committees, and executives.
  • Manage executives calendars and set up meetings.
  • Accurately recording minutes from meetings.
  • Greeting visitors and deciding if they should be able to meet with executives.
  • Using various software, including word processing, spreadsheets, databases, and presentation software.
  • Reading and analyzing incoming memos, submissions, and distributing them as needed.
  • Making travel arrangements for executives.
  • Performing office duties that include ordering supplies and managing a records database.
  • Rack daily expenses and prepare weekly, monthly or quarterly reports.
  • Experience as a virtual assistant.
  • Opening, sorting and distributing incoming calls, mails, emails, and distribute correspondence.
  • Oversee the performance of other staff.
  • Provide general administrative support.

Qualifications:

  • Three to five years’ work experience as an Executive Assistant, Personal Assistant or similar role.
  • Excellent MS Office knowledge (WORD, EXCEL, & POWER POINT).
  • Outstanding time management skills and ability to organize a daily workload by priorities.
  • Must be able to meet deadlines in a fast-paced quickly changing environment.
  • A proactive approach to problem-solving with strong decision-making skills.
  • Familiarity with office gadgets and applications (e.g. e-calendars and copy machines).
  • Professional verbal and written communications skills in English and Spanish.
  • Discretion and confidentiality on all company matters.

Education and Experience Requirements:

  • Bachelors degree in Business Administration or similar field is preferred but not required.
  • Three to five years of administrative experience
  • Three to five years of executive assistant experience

Hourly/Salary:$15

Job Type: Full-time

Experience:

  • Executive Assistant: 5 years (Preferred)
  • Executive support: 3 years (Required)

Education:

  • Bachelor's (Preferred)

Language:

  • English (Required)

Work authorization:

  • United States (Required)

Shifts:

  • Morning & Evening (Required)
  • Weekends (Required)

Working Days:

  • Monday (Preferred)
  • Tuesday (Preferred)
  • Wednesday (Preferred)
  • Thursday (Preferred)
  • Friday (Preferred)
  • Saturday (Preferred)
  • Sunday (Preferred)

Additional Compensation:

  • Bonuses

Work Location:

  • Two location

Benefits:

  • Paid time off
  • Other

Schedule:

  • Monday to Friday
  • Overtime
  • Traveling (Required)
Company DescriptionBumble Bee Botanicals as a company, is dedicated to helping our customers better their livesCompany DescriptionBumble Bee Botanicals as a company, is dedicated to helping our customers better their lives

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