Commercial Assistant Property Manager

4 weeks ago

Dallas, United States BGSF, Commercial Real Estate Full time
Job DescriptionJob Description

ACCOUNTING

  • Budget Preparation – Assists team members with budget preparation for the property as requested by Manager.
  • Accounts Payables –responsible for ensuring all invoices for the property are coded for GM approval
  • Accounts Receivable – Print aged Delinquency report and communicate with Accountants to ensure all unapplied cash is applied prior to cash cut-off to maximize Property Management fee and ensure accurate statements. APM is responsible for sending delinquency letters for charges over 30 days old. Help fine tune processes for AR/AP
  • Financial Reporting - Assist PM with preparation and submittal of Monthly, Quarterly Reports and Budgets and ensure all deadlines are met as required by client.

 

OPERATIONS

  • Tenant Service Request – responsible for daily review of TSR’s noting completion times or dates if beyond acceptable limits, whether job performed to satisfy TSR, etc.
  • Contracts – Draft contracts as requested by GM
  • Access Cards – responsible for ensuring all tenant access cards are activated and deactivated as requested.
  • Certificate of Insurance Tracking – COI’s must be maintained and updated on a regular basis for both Tenants and Contractors.
  • Management Audit – Ensure compliance level of management audit is maintained and prepares all files and records in preparation for the audit annually.
  • Operations Audit – Assist engineering staff in preparation of annual Operations Audit

 

TENANT RELATIONS

  • Customer Service – Provide superior customer service to all tenants, clients, contractors, and vendors at all times.
  • Tenant Events – APM is responsible for assisting in planning and coordination of all schedule tenant events at the property.
  • Lease abstracting- knowledge of lease language and ability to abstract important details into reports
  • Tenant Notification – Prepare tenant memos and correspondence as directed by Managers regarding building holidays, upcoming events, etc.
  • Safety Warden Meetings – Work with GM and Engineering staff to plan an annual safety warden meeting.
  • Tenant Move-In’s/Move-Out’s – coordinate all arrangements, notifications and acquire proper authorizations and collect certificate of insurance as necessary.
  • Contact Lists – Maintain daily and update no less than monthly tenant, employee and contractor’s contacts lists to include emergency contact numbers.
  • Ad Hoc reports as requested

 

Knowledge, Skills, And Abilities

  • Learning on the Fly – Learn quickly when facing new problems, open to change, quickly grasps the essence and underlying structure of anything, enjoy the challenge of unfamiliar tasks.
  • Time Management – Self-starter, able to manage multiple projects simultaneously and under pressure
  • Use time effectively and efficiently, can attend to a broader range of activities, gets more done in less time than others.
  • Written/Oral communications – Ability to speak and write clearly and concisely, get messages across that have the desired effect and speak effectively before small groups of tenants or employees
  • Attention to Detail – Thorough in accomplishing a task with concern for all the areas involved, no matter how small, will not overlook what needs to be done and can be depended upon to do each task accurately and completely.
  • Ability to read and interpret documents such as safety rules, operating and maintenance instructions for office equipment, and procedure manuals
  • Ability to work efficiently autonomously or as a member of the team
  • Be a team player, dealing effectively with coworkers and internal clients at all levels and in multiple JLL disciplines
  • Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists
  • Ability to work, on occasion, flexible hours which may exceed 8 hours in a day, 5 days in a week or 40 hours in a week
  • Experience in Microsoft office, Excel, required Yardi, AP/AR preferred

 

Education And Experience

  • Bachelor’s Degree or commensurate experience
  • Minimum 2-3 years in a workplace setting
  • Commercial Real Estate Experience a plus
Company DescriptionYour Future. Our Purpose.Company DescriptionYour Future. Our Purpose.

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