Production Coordinator

1 month ago

Wichita, United States Paradigm Alliance Full time
Job DescriptionJob Description

Job Purpose: Provide booking of venues and catering for annual safety meetings.

Essential Functions include the following. Other duties may be assigned.

1. Coordinate offsite venues and catering for meetings of 10 to 500 attendees (this position is office based with 2 or less travel days a year)

2. Anticipate equipment and other needs for individual events

3. Prepare effective reports and correspondence

4. Identify potential problems and make necessary plans for corrective action (as needed)

5. Establish and maintain effective working relationships with instructors, facility users, and caterers

6. Plan and prepare in 6-12 month blocks of time

7. Posses outstanding customer service skills

8. Direct and coordinate the activities of personnel, subcontractors and vendors as required to successfully execute the assigned event

9. Effectively communicate information through detailed written correspondence, oral communication, preparation and maintaining of reports

10. Design and produce room set-up diagrams as required

11. Coordinate and maintain constant communication with venue, catering, audio-visual concessionaires, security and other requested services

12. Administer, review, and negotiate all contracts with these service providers

13. Conduct post event meeting evaluations with venues, caterers and other vendors as needed

14. Develop plans to anticipate issues of traffic flow and crowd control and take necessary steps to ensure the safety of all building users and attendees

15. Other duties as assigned

Preferred Qualifications and Requirements: The successful candidate will bring to the table a proven track record in planning events, negotiating contracts and working with venues, caterers and other vendors as needed. Most importantly, however, you must be an excellent communicator and be able to work in a high pressure environment.

1. Bachelor degree or equivalent preferred, plus a minimum of three years business, or other related experience generally preferred.

2. Ability to read and interpret documents such as procedure manuals and job instructions.

3. Excellent written and verbal communication skills, with the ability to clearly communicate detailed information to clients, coworkers, and management.

4. Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to calculate figures and amounts such as proportions and percentages.

5. Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.

6. Excellent customer service skills with the ability to interact in a positive and professional manner to develop and maintain strong working relationships with clients, coworkers and management.

7. Strong attention to detail, organizational skills, and ability to prioritize.

8. Ability to operate computer software, to include, Microsoft Office products, QuickBooks and CRM.

9. Ability to use basic department equipment and tools, such as telephone, computer, fax machine, and copy machine.

10. Ability to maintain confidentiality.

Physical Demands and Work Environment: The physical requirements described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

1. While performing the duties of this job, the employee is regularly required to use hearing and speech to communicate. The employee is frequently required to stand, bend, kneel, climb and walk; use hands to finger, handle, or feel; and reach with hands and arms. The employee is frequently required to sit. The employee may be required to push, pull, lift and/or carry up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and ability to adjust focus.

2. The work environment is usually a well-lighted, heated and/or air-conditioned indoor setting with adequate ventilation. The noise level in the work environment is usually low. Minimal exposure to outside elements.

3. This position requires very minimal travel to offsite locations. Conditions will vary from site-to-site.

Company DescriptionWe are a pipeline regulatory compliance company that creates and implement safety and awareness programs for the public, first responders & excavators.Company DescriptionWe are a pipeline regulatory compliance company that creates and implement safety and awareness programs for the public, first responders & excavators.

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