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Office Manager

2 months ago

Saint Paul, United States True Neighbor Investments LLC Full time $20 - $30
Job DescriptionJob Description Company Description
True Neighbor is a complete Google 5-star rated family owned homebuying company located in New Brighton, MN. Our mission is to change peoples lives for the better, one house at a time. We provide a service to distressed sellers to help them move onto their next phase of life. 
Our Benefits
  •  Paid time-off, sick-time, and floating holidays
  • 401K Option
  • Advancement opportunities
  • A dynamic, positive, get-things-done workplace that is constantly evolving and growing
  • An inclusive environment that ensures we listen to a diverse range of voices when making decisions. 

Experience (preferred or required):
  • High School Diploma required, and/or Associate’s degree preferred
  • 2 – 4 years related office assistant experience required
  • Experience working in real estate industry preferred  
  • Experience Transaction Coordinating preferred.
  • Strong working knowledge of Google Docs/Suite and MS Office including Word, Excel, Outlook, and PowerPoint required
  Essential Duties and Responsibilities:
  • Provide administrative support to the President/CEO, COO, and CFO with daily tasks
  • Act as gatekeeper for President/CEO, COO, and CFO schedules and their time
  • Assist other True Neighbor employees as needed.
  • Effectively and professionally answers and returns calls, emails, and mail communications both internally and externally 
  • Respond to phone calls and e-mails in a timely fashion
  • Organize all files 
  • Perform data entry 
  • Schedule meetings and/or calendar appointments 
  • Handle multiple property logistics
  • Process light financial payments and bookkeeping activities – opening and organizing mail, making payments, etc.
  • Manage our ERP business software, keep organized and run reports
  • Shop and run errands for office
  • Ship/mail items via US Post Office and/or FedEx, UPS
  • Miscellaneous help with printing, archiving, organizing, decorating, booking flights/hotels, running errands, editing documents, developing presentations, etc.
  • Maintain the inventory and cleanliness of the office / kitchen areas
  • Follow and adhere to Company policies, procedures, and guidelines
  • Willing to learn the industry and help us maintain and grow our marketplace position 
  • Attend business meetings and trainings as required
  • Perform other administrative tasks and special projects as assigned
 Position Requirements and Skills:
  • Professional in attitude and appearance
  • Possess the ability to connect with a variety of personalities
  • Lives out Company values
  • Extremely strong phone skills – high energy and passion for helping others
  • Ability to use or quickly learn real estate specific CRM and ERP business software
  • Be a team player who thrives working with a tight-knit company where their activities directly affect the bottom line
  • Someone who thinks and acts like an entrepreneur and takes an ownership mentality in all that is done in this position
  • Must be detail oriented and helpful
  • Ability to perform accurate data entry within specified time frames
  • Ability to perform intermediate tasks in the Google Docs/Suite and/or MS Office Suite (Word, Excel, PowerPoint)
  • Outstanding written, grammar, & verbal communication skills with ability to interact with all levels of an organization
  • Must possess excellent organization, problem solving, and planning skills
  • Excellent time management skills and ability to adhere to schedules/deadlines
  • Must be dependable and safety oriented
  • Self-motivated and results driven with proven ability to succeed – wants to grow both professionally and personally 
  • Ability to work some nights and weekends as needed 
  • Enthusiastic about best possible customer service for clients and customers
  • A role up your sleeves, and all hands-on deck mentality to cross functional tasks and assignments
  • Strong relationship management and the ability to drive multiple tasks to completion successfully
  • Resourceful team player and a positive “can-do” attitude 
  • Ability to work in a fast-paced environment 
  • Ability to pass criminal background check
  • Good attendance record and limited travel as required