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Project Coordinator

3 months ago

Austin, United States LeadingEdge Personnel Full time
Job DescriptionJob Description

Company Information:

At LeadingEdge Personnel we thrive on excellence through personal development and continuing improvement through education. Our competitive edge is the tenure we have and our dedicated staff coupled with our focus purely on office clerical, IT, Legal, HR, CSR, Medical, Accounting, and Insurance roles.

Description of Role:

We are seeking a Project Coordinator, the ideal candidate is someone who enjoys variety in the workday and excels at organization, customer service, and effective communication. You will support the Project Management team by assisting them with all aspects of their day, including project set up, estimating/budgets, bidding, submittals, planning, coordinating, subcontractor selection, purchasing and construction scheduling. 

Responsibilities:

  • Assist in setting up jobs through SAGE and creating job folders
  • Assist in setting up project in AutoDesk Build
  • Maintain, monitor and organize project records and documentations in Sage/AutoDesk Build
  • Create, organize, and distribute bid documents
  • Engage with subcontractors and supplier contacts on bid solicitations and project opportunities
  • Coordinate and collect subcontractor and supplier bids to assist Project Managers in preparing accurate and timely cost estimates
  • Help create progress billings and review with Project Managers.
  • Maintain accurate and up-to-date project documentation, including contracts, permits, and project plans. Track expenses, review invoices, and address any project budgetary concerns in collaboration with the finance team.
  • Support the project manager team in working with government authorities on obtaining all necessary project permits, licenses, and variances processes
  • Coordinate and track submittals, change orders, schedules, and the distribution of updated construction documents to subcontractors and suppliers
  • Request close out documents as each trade finishes their scope prior to releasing retention and track receipts
  • Coordinate and schedule project meetings, take meeting minutes, and distribute meeting minutes on behalf of the Project Manager Organize and file project-related documents for easy retrieval and reference.
  • Perform additional tasks and responsibilities as needed by the business
  • Request close out documents as each trade finishes their scope prior to releasing retention and track receipts
  • Combine close out documents in one folder; save on thumb drive – send to Owner
  • Reconcile job budgets monthly with BSU updates with PM’s and finance team

Skills & Requirements:

  • Education or formal training in business administration is preferred; relevant work experience may be substituted
  • Must have work experience in Construction administrative support position
  • Proficient in Microsoft Office 365, including Excel, Word, and Outlook
  • Experience in Procore, Bluebeam, Sage, and Microsoft Project is preferred
  • Results-orientated with proven ability to organize, plan and prioritize work to meet deadlines
  • Excellent verbal, written, and presentation skills; communicates effectively with management, employees, customers, and vendors
  • Must be able to work in fast-paced environment and able to quickly adapt and adjust to address the needs of the project and customer

Work Schedule:

Monday - Friday 8:00am - 5:00pm

Company DescriptionLeadingEdge Personnel's goal is to help you find your next career move. LeadingEdge Personnel focuses on temp, temp-to-hire and direct hire placements throughout the Austin & San Antonio area. We staff for the best because we attract the best employees. We can't wait to help you achieve your next dream jobCompany DescriptionLeadingEdge Personnel's goal is to help you find your next career move. LeadingEdge Personnel focuses on temp, temp-to-hire and direct hire placements throughout the Austin & San Antonio area. We staff for the best because we attract the best employees. We can't wait to help you achieve your next dream job