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Administrative Associate I

4 months ago

Stanford, United States Leadstack Inc Full time

LeadStack Inc. is an award-winning, one of the nation’s fastest-growing, certified minority-owned (MBE) staffing services provider of the contingent workforce. As a recognized industry leader in contingent workforce solutions and Certified as a Great Place to Work, we’re proud to partner with some of the most admired Fortune 500 brands in the world.

We have an immediate contract position with one of our direct client.

**Title**: Administrative Associate 1
**Pay Rate**: $37.00/Hour on W2
**Contract duration : 13 months**
**Location**: CA 94305

**Description**:
The Administrative Associate will **provide administrative and operational support** under general supervision for Office of the Chief Equity, Diversity, and Inclusion Officer (CEDIO), including:

- **Calendar support**: managing complex calendars and arranging in-person and virtual meetings
- **Project management**: establishing electronic filing systems, implementing processes for tracking milestones for complex multi-step initiatives aligned with a comprehensive strategic plan
- **Meeting management**: scheduling meetings, recording notes, managing meeting documents, establishing processes to track action items, etc.
- **Outreach and Community Building**: establishing and managing electronic mailing lists of internal and external constituent groups, developing documents for distribution
- **Event management**: managing all event logistics, including room reservations, marketing and communication, registration, catering, etc.

**Requirements**:
**Must haves**:
1) Strong oral and written communication skills, organizational skills, and attention to detail

2) Proficient with Microsoft Suite, Zoom, Google Docs, Box, Qualtrics, and electronic engagement tools

3) Proven ability to establish electronic filing systems and implement processes for tracking milestones for multi-step initiatives

**Qualifications**:

- High School Diploma and three years of administrative experience
- Proficient with Microsoft Suite, Zoom, Google Docs, Box, Qualtrics, Smartsheet, and electronic stakeholder engagement tools (e.g., Padlet, Slido, etc.)
- Experience engaging and supporting executive leaders
- Proven ability to engage effectively with a diverse group of internal and external stakeholders
- Strong oral and written communication skills, organizational skills, and attention to detail

**Preferred**:

- Experience at medical center
- Experience launching new programs or initiatives

**Job Type**: Contract

Pay: $35.00 - $37.00 per hour

Work Location: In person