Closings Department Manager

4 days ago


New York, United States Trandon Associates, Inc Full time
Job DescriptionJob Description

Real Estate firm is seeking an organized and detail-oriented Real Estate Closings Department Manager to manage all aspects of the department for the ~80 coop and condo properties under our management. The department handles closings, manages the sublet and sales applications process, and ensures compliance with all related legal and financial requirements.


Duties

  • Administer coop and condo closings for the properties managed by the firm, approximately 20- 12 per month.
  • Conduct closings for trust, estate, and family transfers, including ordering title, reviewing lien searches, and assisting attorneys in clearing any deficiencies.
  • Enter closing figures, finalize settlement statements, and distribute them to relevant parties.
  • Prepare various closing forms and letters for coop/condo sales.
  • Receive and disburse funds, and obtain funding approval for escrow closings.
  • Supervise two employees handling sale and sublet applications, financial statement reviews, and providing informational forms to unit owners, mortgagees, etc
  • Prepare occupancy agreements, escrows, trust documents, and personal guarantees for coop/condo sales.
  • Ensure no open UCCs or building permits before closing by checking online database ACRIS.
  • Review estate documents, letters testamentary, wills, and tax waivers to protect the cooperative.
  • Collect fees due to the coop/condo or managing agent at closing, as relevant.
  • Process applications for family, trust, estate, and spousal transfers bearing zero consideration.
  • Communicate with company’s boards on various closing topics.
  • Attend board meetings to train new members on fiduciary duties, credit report analysis, and financial assessments.
  • Attend business development meetings and new business pitches as needed.
  • Conduct board interviews (remotely) on behalf of two coop associations in Queens.
  • Review and approve rental applications for Moskowitz portfolio.

Qualifications

  • Bachelor's degree in Business Administration, Real Estate, or a related field
  • Minimum of 6-8 years’ experience required, with minimum 2 years on New York City apartment closings
  • Attention to detail and ability to manage multiple tasks
  • Knowledge of real estate regulations and compliance
  • Proficiency in relevant software such as real estate management platform MDS. BuildingLink
  • and Domicile software a plus but not required
  • New York Notary

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