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Legal Secretary/Scheduler

3 months ago

Saint Petersburg, United States Banker Lopez Gassler P.A. Full time
Job DescriptionJob Description

Banker Lopez Gassler is currently recruiting for an experienced Legal Secretary for our downtown St. Petersburg office. This position offers In Office/Hybrid/Remote. 

Candidates must be upbeat, solution oriented, team focused, and have recent experience in a defense litigation firm. They must also be comfortable in an team that has both paper and digital case files.

Duties and Responsibilities:

  1. Performs complex legal secretary work under limited supervision with some latitude for the use of initiative and independent judgment.
  2. Receives and screens telephone calls, providing information which may require the use of judgment and interpretation of policies and procedures.
  3. Prepares attorney time entry and edits billing memos.
  4. Opens, maintains, and closes files.
  5. Communicates with clients, opposing counsel, courts, agencies and the general public.
  6. Schedules hearings, depositions, conferences, meetings, etc. and maintains attorney’s calendar.
  7. Prepares and types legal and administrative correspondence and documents at direction of supervisor and independently prepares some non-legal correspondence and documents at direction of supervisor. This includes transcription of digital dictation entries.
  8. E-Filing.
  9. Ditigal and paper file management.
  10. Acts as a resource for other secretaries and provides guidance when needed.
  11. Performs other duties as assigned by supervisor.

Qualifications:

  1. Associate's degree or equivalent work experience.
  2. Minimum five to seven years of progressive experience in a defense law firm.
  3. Experience with digital dictation transcription.
  4. Interpersonal skills necessary to communicate by e-mail, telephone, or in person to provide information with ordinary courtesy and tact in an environment with a diverse group of personalities.
  5. Ability to organize and prioritize numerous tasks and complete them under time constraints while maintaining a high level of attention to detail.
  6. Ability to meet deadlines in an environment with frequent interruptions.
  7. Excellent writing and verbal communication skills.
  8. Ability to work independently as well as part of a team.
  9. Analytical and problem solving skills. Ability to identify and resolve problem in a timely manner.
  10. Flexible and solution oriented.
  11. Advanced skills in computer technology using Microsoft Office Suite, Orion and document management (Sharepoint).
  12. Ability to lift and carry thirty five pounds.
Company DescriptionBanker Lopez Gassler P.A. was founded in 2008 by Robert E. Banker, Joseph K. Lopez and Frank H. Gassler all trial lawyers with over a hundred years combined experience. The firm has grown to over 150 litigation attorneys with a dedicated client base and offices strategically located throughout the state of Florida.

Banker Lopez Gassler P.A. attorneys value long term relationships with our clients, attorneys, employees and communities. Our locally and nationally recognized attorneys practice in the areas of admiralty, appellate law, automobile negligence, aviation, bad faith litigation and avoidance, construction litigation, first party, insurance defense, insurance coverage, malpractice, nursing home litigation, personal injury, premises liability, products liability, sports, toxic tort, and workers' compensation.Company DescriptionBanker Lopez Gassler P.A. was founded in 2008 by Robert E. Banker, Joseph K. Lopez and Frank H. Gassler all trial lawyers with over a hundred years combined experience. The firm has grown to over 150 litigation attorneys with a dedicated client base and offices strategically located throughout the state of Florida. \r
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Banker Lopez Gassler P.A. attorneys value long term relationships with our clients, attorneys, employees and communities. Our locally and nationally recognized attorneys practice in the areas of admiralty, appellate law, automobile negligence, aviation, bad faith litigation and avoidance, construction litigation, first party, insurance defense, insurance coverage, malpractice, nursing home litigation, personal injury, premises liability, products liability, sports, toxic tort, and workers' compensation.