Office Manager/ Book Keeper

3 weeks ago

Las Vegas, United States Cera Construction Full time
Job DescriptionJob Description

CERA CONSTRUCTION – Office Manager/Book Keeper


We’re seeking someone who is great on the phone, who has excellent analytical skills, and who is a serious multi-tasker. If you are self-motivated and have superb interpersonal skills, then you’ll thrive in this work environment. Our idea of the ultimate candidate is one who is self-driven, is experienced, enjoys providing excellent customer service to both teammates and customers, and loves taking ownership.
 

As a Project Coordinator at Cera Construction, you can expect a competitive salary of $45,000 to $60,000 annually, along with a comprehensive benefits package, including medical, dental, vision and insurance.


Primary Responsibilities:
 

  • Answering phones and customer intake
  • Perform detailed and accurate data entry into the Customer Management system
  • Prepare emails and written correspondence
  • Create and maintain spreadsheets including Google Sheets and Excel
  • Support with assembling job files and completing quality reviews
  • Entering daily transactions in QuickBooks
  • Reconcile monthly within QuickBooks
  • Communicate with key stakeholders within the job production process
  • Develop lasting relationships with clients, architects, vendors to understand future planning as well as support Weis Builders continuous growth.
  • Draft and distribute meeting minutes for a wide variety of meetings, including Project Kick-Off meetings, OAC (Owner/Architect/Contractor), PRM (Project Team), Job Progress meetings, Closeout meetings, and Post Mortem meetings
  • Work closely with accounting to ensure a successful payment application process including due diligence with subcontractors to receive pay applications and waivers
  • Request, receive, and review subcontractor insurance certificates and confirm insurance is compliant
  • Implement Accounts Payable system for proper invoice routing and payment
  • Participate in Project Kick-Off Meetings and other meetings as needed.
  • Collect all required project documentation from subcontractors including tiered subcontractor and supplier information, returned contract documents, warranties, and closeout documents
  • Assemble subcontract documents from Project Manager, issue subcontracts, and follow up until subcontract is returned
  • Process vendor change orders from Project Manager
  • Create and maintain closeout logs until all documents are received for submittal to the owner.
  • Assist in the planning and execution of group events
  • Be responsible for office supplies: inventory, order, and keep organized
  • Assist in onboarding of new Associates
  • Take initiative to solve problems and bring ideas and solutions to the team

What you’ll bring:

  • Willingness to ask questions and learn new skills
  • A positive attitude
  • Ability to quickly develop rapport with others and be effective in a collaborative environment
  • Strong work ethic and time management
  • Flexibility to adapt when priorities change
  • 2 years relevant experience in construction
  • Good technology skills and comfortable with learning new systems and processes
  • Experience with certified payroll (preferred but not required)
  • Experience with Microsoft based software applications-Outlook, Excel, Word, Access, PowerPoint
  • Ability to learn new software, including Xactimate® and proprietary software
  • Bachelor’s Degree or minimum 5 year experience

Able to successfully complete a background check subject to applicable law

 

 

 

 

 

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