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Project Based Section 8 Assistant Property Manager

2 months ago


Lynn, United States BGSF, Property Management Full time
Job DescriptionJob Description

·         Assist PM with resident correspondence

o   Lease violation notices

 

Waiting List

·         Maintain waiting list

o   Respond to applicant inquires through website

·         Conduct annual waiting list update

o   Notify PM is list needs to be opened/closed

·         Applicant files

o   Keep all required documents current and organized

o   Maintain application archives

o   Purge rejected applications after 7 years

·         Maintain internal waitlist for over and under-housed residents

 

Move Ins

·         Follow procedures for screening applicants and moving in

o   Meet with applicants at top of respective wait list

o   Keep top applicants in pending stage, pre-offer

o   Submit third party verifications, request EIV

o   Present documentation to PM for review

o   When approved, make offer, show unit

o   Review final documentation with rent calculation with PM

 

Interim Certifications

·         Process interim recertifications when applicable

o   Notify RS of pending IRs effective near annual recertification date

o   Confer weekly with RS to review all interims in process to avoid duplications

o   Notify PM of pending certifications resulting in significant rent increase

 

Move Outs

·         Process move outs

o   Meet with tenant, collect written notice to vacate

o   Notify PM, RS and MD of pending vacancy

o   Update move out data in OneSite, including Make Ready Board

o   Email maintenance director to schedule pre-move inspection, ensure copy of notice is in tenant file

o   Collect and file copy of move out inspection, add charges to ledger as needed

o   Final meeting with tenant, review charges and security deposit refund procedure

o   Collect keys from tenant, give to MD, return fobs and gate cards to PM

o   Process FAS, security deposit refund, obtain PM signatures

 

Reasonable Accommodation

·         Process all RA requests, forward to PM for initial approval

o   Submit requests to 504 committee

o   Keep copies of RA requests (regardless of approval/rejection) in resident file

o   Maintain RA spreadsheet, submit to PM quarterly

o   Notify MD of requests requiring modifications to apartment

 

 

Resident Files

o   Ensure all paperwork placed in appropriate location in file

o   Ensure all move out files are placed in marked boxes in archives

o   Ensure purged files placed in archives in corresponding archive folder

o   Purge move-out files after 7 years

 

Pest Control Program

o   Schedule services for routine pests and bedbugs

o   Maintain service spreadsheet, forward to administrative assistant as needed

o   Maintain pest control logbooks for service reports and resident notifications

 

Administrative Support

o   Assist with answering incoming telephone calls

o   Assist with office access control