Office Assistant

3 weeks ago

Arvada, United States Sonsio Full time
Job DescriptionJob Description

As an Office Assistant, your essential job functions will include the following:

 

A professional, friendly face that serves as the initial point of contact for Sonsio receiving incoming calls as well greeting and directing visitors. Willingly assists many departments with clerical and data entry responsibilities. Ensures all mail and shipments are sent in a timely manner. Assists with office upkeep and maintaining vendor supplier relationships.

 

Office Management

  • Promptly answers telephone calls to the main console and appropriately directs callers.
  • Forwards messages as requested.
  • Responds promptly to internal calls.
  • Projects a professional, cheerful, and helpful telephone demeanor.
  • Demonstrated attention to detail, professional attitude, and ability to maintain confidentiality.
  • Receives clients, job applicants, and other visitors in a courteous and professional manner, determines their needs, and directs them to the proper person; obtains each visitor’s name and ensures that he/she has an appointment or is expected.
  • Requests each visitor to sign the visitor log.
  • Promptly notifies the appropriate staff regarding visitors and offers refreshments if appropriate.
  • Maintain the reception area in a neat and clean manner at all times.
  • Helps maintain break room by emptying clean dishwasher daily, performing bi-monthly cleanout of the refrigerators, and being aware of inventory/approving invoices for vendors that stock coffee, vending, first aid, office, and janitorial supplies, etc.
  • Water plants around office on a weekly basis

Administration:

  • Willingly perform other duties incidental to the position as assigned. Remain flexible in performing other duties upon request. Seek additional work when assigned work is completed.
  • Performs clerical and data entry duties for Operations, as well as any additional tasks requested by Marketing or the Management Team.
  • Foster a culture of personal responsibility, demonstrating Sonsio’ s values and code of conduct in daily interaction.
  • Coordinate President’s New Hire meetings and monthly Anniversary meetings.
  • Create and send communication for Employee Birthday and Anniversary announcements.
  • Maintains Conference Room schedules using email requests.
  • Approves and rearranges meetings to fit all daily needs.

 

Mailroom:

  • Ensure all letters and checks are properly folded and postmarked before pick-up.
  • Travels to post office 3 times a week to collect mail. Sorts and distributes mail to appropriate parties.
  • Print Road Hazard stamps, package, properly attach shipping label, and ensure shipment.
  • Willingly perform other duties related to shipping and mailing.

 Other Duties as Assigned

 Position Requirements

  • Experience working in a general office work environment preferred.
  • Experience utilizing MS Office – Word, Excel, Outlook
  • Phone system/switchboard operation experience
  • Strong communication, customer service, and communication skills required.

 

Competencies Required

Results Orientation

Agility

Initiative

Influence

Customer Focus

 Learn Quickly

Work Selflessly

Work Efficiently

Apply Knowledge

Gather Information

 

Physical Job Requirements

Continuous viewing from and inputting data to a computer screen.

Sitting for long periods of time

Lifting presentation materials not to exceed 25 lbs.

 

Company DescriptionWith a comprehensive lineup of Vehicle Protection plans, Sonsio offers industry-leading Tire Road Hazard Protection, Appearance, Parts & Labor Warranties, Mechanical Advisory, and other critical consumer services. Sonsio Vehicle Protection is committed to innovation and excellent customer service. Since our inception in 1984, Sonsio has been a leader in the automotive industry—serving more than 74,000 dealerships, F&I service providers, manufacturers, insurance companies, parts suppliers, retail chains, and many independent retailers across all 50 states, Canada, and Puerto Rico.

With positions ranging from marketing and sales to product development and customer service, we actively recruit and welcome hardworking, talented, and dedicated individuals who will contribute their time, energy, and brainpower to help us continually improve the products we bring to market and the service we provide to our customers.

Sonsio employees can expect competitive wages and benefits, and a collaborative, team-minded atmosphere that actively supports personal and professional growth.Company DescriptionWith a comprehensive lineup of Vehicle Protection plans, Sonsio offers industry-leading Tire Road Hazard Protection, Appearance, Parts & Labor Warranties, Mechanical Advisory, and other critical consumer services. Sonsio Vehicle Protection is committed to innovation and excellent customer service. Since our inception in 1984, Sonsio has been a leader in the automotive industry—serving more than 74,000 dealerships, F&I service providers, manufacturers, insurance companies, parts suppliers, retail chains, and many independent retailers across all 50 states, Canada, and Puerto Rico.\r
\r
With positions ranging from marketing and sales to product development and customer service, we actively recruit and welcome hardworking, talented, and dedicated individuals who will contribute their time, energy, and brainpower to help us continually improve the products we bring to market and the service we provide to our customers.\r
\r
Sonsio employees can expect competitive wages and benefits, and a collaborative, team-minded atmosphere that actively supports personal and professional growth.

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