Part-Time Front Desk Coordinator

4 weeks ago

Portland, United States Geffen Mesher & Company PC Full time
Job DescriptionJob DescriptionDescription:

Geffen Mesher & Company proudly stands as one of Portland's foremost locally owned accounting firms, with a distinguished history of over 90 years dedicated to serving clients throughout the Northwest. We owe our enduring success to our client-centric ethos and unwavering commitment to our team members. We provide a full suite of professional services, including Accounting, Assurance, Business Consulting, Data and Analytics, Litigation Support, Family Office, and full-service Tax planning, spanning several industries.


We are seeking 2 Part-Time Front Desk Coordinators at our main office in downtown Portland. This role will answer phone calls, greet and check-in clients for meetings, and direct other walk-in traffic. The successful candidates will have proficient Microsoft Office skills and comfortable updating and maintaining reports, tracking, and documenting detailed information in company databases.


This position will require significant overtime during tax filing deadlines (Feb-Apr and Sept-Oct) and work will equate to approximately 20-plus hours a week during Feb-April 15. The successful candidates will be very detail oriented, able to learn the work that we do, and comfortable working independently or with a team. This is a part-time in-office position.

Requirements:

What you’ll be doing

  • Greeting clients and guests in our office.
  • Maintaining the shared meeting calendars.
  • Answering all client calls before routing to appropriate team member.
  • Preparing client mailings.
  • Downloading/Scanning client documents to our online software portal.
  • Providing clerical support to executive assistants, including scanning, filing, data entry and other ad hoc projects and tasks.
  • Back up busy season event support, including setups for catered lunches and dinners.
  • Backup coverage for mail distribution and processing.
  • Share office maintenance duties; helping to keep office clean and running efficiently.

Available Shifts

  • 1st Shift Monday, Tuesday 8:00am till 5:00pm, Wednesday 8:00am till 12:30pm
  • 2nd Shift Wednesday 12:30pm till 5:00pm, Thursday, Friday 8:00am till 5:00pm

What makes you a fit

  • High School diploma or general education degree (GED) and experience working in a professional environment.
  • Strong computer skills, comfortable working in a Windows environment and learning new software. Must have intermediate knowledge of the Microsoft Office suite (Word, Excel, Outlook, Teams and Adobe Acrobat). Experience with Sharefile and Access Tax suite is preferred but not required.
  • Comfortable working in a deadline driven environment, and able to balance competing priorities with ease and grace.
  • Proactive, receptive to feedback and able to solve problems independently/within a team.
  • Ability to communicate clearly, and comfortable reaching out for further direction and clarity as needed.
  • Strong work ethic

Why you should join our team
Shameless plug(s): we are in the top 1% of CPA firms in the U.S. We are also consistently ranked among the Most Admired Companies by the Portland Business Journal.

Culture: Just like we believe in fostering strong, lasting partnerships with our clients, we do the same for our team members. We are a mid-sized firm with a small firm feel. Our shareholders are humble, down-to-earth humans who hire and support motivated and resourceful people and provide opportunities to lead successful personal and professional lives. We provide ample growth opportunities whether you are starting as an intern, or you are a seasoned manager.

We value our people and strive to create a supportive, inclusive culture: Diversity Equity Inclusion (DEI) Committee, Women’s Leadership Initiative (WLI), Working Moms Group, Advisor Program, and Leadership Development Program (LDP).

We give back to our communities. Today, our team supports more than 80 charitable organizations by serving on boards of directors, making charitable donations, and volunteering our time. In addition to our extensive organizational involvement, we close our office for one day each year and volunteer directly in the community.

Did you say “busy season”? Since this is public accounting, you can expect to work extra hours during busy seasons. We do our best to keep you motivated, energized, and engaged during that time. We offer catering three days a week, tons of healthy snacks, and bi-weekly office socials.

Benefits & Perks: We offer a comprehensive benefit package to help protect your personal and financial health and that of your family. At Geffen Mesher, we offer a generous 401k and profit-sharing plan. We’ll cover 80-100% of your individual monthly medical premium costs and provide paid parental leave. Generous PTO and paid holidays come with the gig as wellGeffen Mesher is committed equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability status, protected veteran status or any other characteristic protected by law. We are committed to providing access, equal opportunity, and reasonable accommodation for persons with disabilities.


Geffen Mesher is committed equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability status, protected veteran status or any other characteristic protected by law. We are committed to providing access, equal opportunity, and reasonable accommodation for persons with disabilities.

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