Chief of Staff/Executive Assistant

3 weeks ago

Sacramento, United States Newly Formed Trade Association Full time
Job DescriptionJob Description

Are you an experienced professional who thrives in a high-paced, startup environment and enjoys creating calm in the storm – then this is the role for you This unique role supports a breadth of administrative and scheduling needs for two dynamic executives overseeing a variety of businesses and organizations. 

As the Chief of Staff/Executive Assistant – you will be the heart of the organization’s operations and first line of contact and representation for executive leadership. The ideal candidate is highly organized, enjoys an executive pace, and is interested in being a long-term member of the team who is an active and strategic part of our future growth. 

Key responsibilities include:

  • Manage all calendars of executive leadership, including the CEO and President. CoS/Executive Assistant will strategically maximize time utilization and prioritize tasks. 
  • Facilitate efficient travel arrangements on behalf of the CEO & President, including national engagements, by coordinating itineraries, accommodations, and logistics in collaboration with relevant team members or stakeholders. 
  • Anticipate the administrative needs and proactively implement tasks to support the CEO & President.
  • Manage business operations for the office, including but not limited to managing IT, mail & deliveries, answering phones, ensuring the office is stocked with supplies, etc. 
  • Assist in preparing, editing, filing correspondence, communications, presentations, and other documents.
  • Attend and staff relevant meetings as requested. 
  • Support the management of project documentation, including updating project plans, status reports and other project-related documents. 
  • Maintain confidentiality of controversial, privileged, and sensitive information to ensure confidence and operational integrity.
  • Welcome guests, customers, and officials by greeting them, in person or on the telephone; answering or directing inquiries while providing exemplary customer service.
  • Assist in ad-hoc tasks or special projects as assigned. 

 

Minimum Qualifications:

  • 5+ years of relevant experience
  • Excellent interpersonal and communications skills – both verbal and written. 
  • Proficient in MS Office Suite. 
  • Ability to work independently by exercising great judgement in a constantly changing and sometimes ambiguous environment. 
  • Integrity and discretion in handling confidential information and professionalism in dealing with different levels of colleagues and members. 
  • Excellent multi-tasking skills with the ability to meet tight deadlines. 
  • Detail-oriented with strong planning, organizational and time-management skills. 
  • Strong collaborative approach to work and stakeholder engagement. 

 

 

 

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