Front Office Administrator

6 days ago


Rancho Cucamonga, United States iLink Business Management Full time
Job DescriptionJob Description

Our Staffing Firm is seeking for an Administrative Assistant to join our team You will perform clerical and administrative functions in order to-drive company success.

Administrative Assistant Job Responsibilities:

  • Provides administrative support to ensure efficient operation of office.
  • Greet visitors warmly and make sure they are assisted with application forms.
  • Answers phone calls, schedules meetings and supports visitors.
  • Carries out administrative duties such as filing, typing, copying, binding, scanning.
  • Completes operational requirements by scheduling and assigning administrative projects and expediting work results.
  • Exhibits polite and professional communication via phone, e-mail, and mail.
  • Supports team by performing tasks related to organization and strong communication.
  • Providing and Collecting applications to candidates/Reviewing for missing information
  • Entering and Filing Apps/Documents and Online
  • Transfer calls to appropriate departments.
  • Sort and distribute incoming mail
  • Take orders for supplies/check monthly inventory.
  • Distributing Checks on Fridays
  • Ensure reception area is tidy
  • Placing lunch orders when necessary for the staff
  • Setting up and Creating stations for new hires.
  • Implement and maintain a filing system or scanning and uploading to profile
  • Work under steady pressure with frequent interruptions and a high degree of public contact by phone or in person.
  • Work effectively with minimal supervision.

Administrative Assistant Skills and Qualifications:

  • Reporting Skills
  • Administrative Writing Skills
  • Microsoft Office Skills
  • Managing Processes
  • Organization
  • Analyzing Information
  • Professionalism
  • Problem Solving
  • Supply Management
  • Inventory Control
  • Verbal Communication Skills

Education and Experience Requirements:

  • High school diploma or equivalent education required.
  • 2 to3 years of administrative assistant experience
  • Knowledge of appropriate software including, Microsoft Word, Excel, and Outlook, Microsoft PowerPoint
  • Must speak, read, and write Spanish and English
  • Must be proficient in MS Word, MS Excel, MS Outlook, MS Office
  • Must type at least 45 WPM

Job Type: Full-time

  • Full Time: Monday – Friday 8:00 to 5:00pm or 9:00 to 6:00pm
Company DescriptionGreat atmosphere, friendly, great leadership.Company DescriptionGreat atmosphere, friendly, great leadership.

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