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Office Manager/Bookkeeper

3 months ago

Salem, United States Tandem Northwest Full time
Job DescriptionJob Description

Tandem Northwest is seeking an Office Manager/Bookkeeper. Please submit an application, cover letter, and resume. 

Tandem Northwest provides residential supports for people who experience Intellectual/Developmental Disabilities in Marion County. 

Position is Monday-Friday 8a-5pm based out of our office in North Salem.


Position Summary:

Provides Payroll, Account Payable, Social Security Rep Payee, and Account Receivable support to ensure that an effective and accurate operation is achieved for Tandem Northwest. 

Qualifications:

  1. High school diploma (or GED or High School Equivalence certificate) required. At least two years of relevant experience preferred.
  2. Knowledge and experience in general accepted office administrative methods, procedures, and AP/AR processing.
  3. Knowledge of payroll processing.
  4. Knowledge of office equipment, including phone systems, copy machine, fax machine, calculator, 10-key, postage machine, IBM compatible PC, word processing, data entry, payroll, and Sage or other accounting software preferred.
  5. Ability to effectively communicate both orally and in writing.
  6. Ability to establish and maintain professional working relationships with all Tandem Northwest employees, community members, and individuals with intellectual or developmental disabilities. 

Skills and Attributes:

  1.  Strong commitment and desire to achieve the following qualities:
    1. Teachable:  Possessing a never-ending enthusiasm to listen and learn
    2. Synergistic:  Accepting and believing that the whole is greater than the sum if its parts
    3. Humble: Displaying modesty in behavior, attitude and spirit; not arrogant or prideful
    4. Drive: Thinking and acting without having to be urged
    5. Flexible: Susceptible and adaptable to change
    6. Candid:  Honest and clear
    7. Ethical:  Consistently adhering to principles of correct moral conduct
    8. Compassionate:  Sincerely sympathetic to those in need
    9. Loyal:  Dedicated to the goals, visions and values of the agency
    10. Reliable: Ability to show up to work on time and as scheduled
    11. Good judgment: The ability to evaluate, make decisions, and anticipate consequences

Duties/Responsibilities:

  1. Maintain and record financials transactions for the company.
  2. Receive, record, process and file all accounts payable invoices and transactions according to accounting policies.
  3. Receive, deposit, record, and file all accounts receivable transactions and revenue according to accounting policies.
  4. Collect Census using an internal provided billing system on a regular basis.
  5. Reconcile client trust accounts with bank statements and client ledgers both company and client funds.
  6. Reconcile any cash funds on a monthly basis for both the company and clients.
  7. Receive, distribute and process all client notices, reports or inquires.
  8. File required and necessary reports with State and Federal agencies for the company and clients, including monthly reporting to Social Security, annual 1099 and 1096 forms, and OHSA required postings.
  9. Maintain and update all payroll records for employees including employee deductions, benefits, and pay history.
  10. Process payroll in a timely manner including audits of time records, inputting employee requests and submitting payroll to our payroll provider in an accurate manner.
  11. Distribute payroll information and checks according to policy and in a timely manner.
  12. Help employees with their concerns regarding payroll issues and other human resources concerns.
  13. Process and monitor all FMLA, OFLA and other protected leave requests.
  14. Process and administer Worker’s Compensation claims.
  15. Provide requested reports to management for payroll and other inquiries.
  16. Prepare for monthly payroll data, client trust financials.
  17. Monitor financial transactions and report any anomalies or suspect transactions to management.
  18. Assists auditors for the purpose of providing supporting documentation and/or information on internal processes that is required for audit.
  19. Assis the Executive Director in their duties as requested.
  20. Other duties as assigned by management. 


Compensation: 

 Hourly $22.50- 25.00 per hour