Human Resource and Administrative Assistant

3 weeks ago

Montgomery Village, United States DIVINE CONNECT CARE INC Full time
Job DescriptionJob Description
Job Summary
The Human Resource and Administrative Assistant (HRA) will directly support all Human Resource and Administrative tasks for Divine Connect Care, Inc (DCCI). The Human Resource and Administrative Assistant reports directly to and is supervised by the CEO and COO. The Human Resource and Administrative Assistant will be responsible for the supervision of Client finance and assist in the development of DCCI's financial operations and reporting. The HRA will conduct administrative tasks such as communicating with clients and engaging in personnel decisions. The Human Resource and Administrative Assistant will oversee client budgeting, payroll/human resources billing, and personnel. Duties will also include developing recruitment strategies, implementing systems for managing staff benefits/Time off, and hiring/onboarding new employees.

The HRA is expected to assist in setting the tone for the entire organization. From employee relations, billing, to compliance issues, the Human Resource and Administrative Assistant helps assist in ensuring that an organization runs smoothly. In addition to ensuring that services are provided in accordance with DCCI, county, state and federal requirements.

Responsibilities
  • Maintain database records.
  • Organize and complete work schedules.
  • Verify appointments and meetings for DCCI.
  • Schedule conference calls with outside parties.
  • Maintain company organization charts and employee directory
  • Partner with DCCI to ensure strategic HR goals are aligned with business initiatives and HR policies are applied consistently.
  • Conduct performance and salary reviews
  • Review personnel books and inform staff of all needed documents before expiration.
  • Assist in the evaluations of current DCCI staff levels and competence, and assist in the recruiting of new DCCI staff.
  • Monitor and the flow of Participant cash receipts and disbursements.
  • Ensure and direct the investment of funds, always adhering to Department of Disabilities Services, Federal and State laws and regulations.
  • Ensure DCCI policies in Maryland and DC, DDS, DDA, state, and federal are being met at all times.
  • Monitor leave taken by staff, ensure all leave is approved by supervisors and track leave taken by each staff on an annual basis.
  • Assist with management of DCCI office, including lease arrangements and payment of rent, property insurance, procurement of office supplies, furniture and equipment, security arrangements, and supervision of maintenance and cleaning.
  • Ensure that DCCI equipment and supplies are procured according to project needs and budget, and that supplies, and equipment are inventoried, issued and used in accordance with established procedure.
  • Manage the staffing process, including recruiting, interviewing, hiring and onboarding.
  • Ensure job descriptions are up to date and compliant with all local, state and federal regulations.
  • Develop training materials and performance management programs to help ensure employees understand their job responsibilities.
  • Use performance management tools to provide guidance and feedback to team
Qualifications
  • High school diploma/GED required, Associates degree or administrative training is preferred
  • Previous experience as an Administrative Assistant or in a similar position
  • Familiarity with standard office equipment such as printers and fax machines
  • Excellent computer skills and knowledge of Google Drive, Microsoft Word, etc.
  • Highly organized with excellent time management skills and the ability to prioritize projects

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