Office Manager/Admin Assistant

2 weeks ago

Albany, United States Laland Baptiste Full time
Job DescriptionJob Description

Office Manager/Admin Assistant-Albany, NY
Laland Baptiste, LLC is a certified minority and woman owned construction management and consulting firm. Laland Baptiste provides innovative and professional services throughout all phases of the construction life cycle. We pride ourselves as being loyal and reliable to our customers, clients, and our greatest assets, our people. Laland Baptiste is dedicated to providing unparalleled services throughout the construction life cycle. These services include Construction Management, Program Management, Owners Representation, Resident Engineering, Inspection, Preconstruction Consulting, Change Order Review, Value Engineering, Administration Assistance, Document Control and Staff Augmentation.

Our clients include NYS Office of General Services, Dormitory Authority of the State of New York, NYC Health + Hospitals, State University of New York, NYC Department of Design and Construction, NYC Parks & Recreation, NYC School Construction Authority, NYC Economic Development Corporation, Battery Park City Authority, and NYS Parks, Recreations and Historic Preservation.

We are seeking a highly skilled Office Manager/Admin Assistant with prior construction experience to work directly with the executive staff in Albany, NY.  You will report directly to Department commissioners, Director of Design, and Director of construction. 

The ideal candidate will have prior administrative experience working in an office supporting multiple levels of employees. He/she greets visitors and should present an accessible and approachable tone as well as have excellent communication skills. The ideal candidate should have a healthy initiative and the ability to anticipate needs.
RESPONSIBILITIES:

  • Supplies – Order and maintain all office-related supplies, including furniture, letterhead and new supplies as needed. Deliver or order food or drinks as needed for events.
  • Manage – Organize company events, meetings, and conferences. Supervise, monitor, and delegate work to administrative staff as needed. Create a system for the team to be able to locate and review any files or records. Organize onboarding programs for new employees. Create and maintain the office budget.  
  • Coordination – Arrange and book travel and accommodations. Respond to correspondence, complaints, and inquiries. Provide backup support to other administrative staff as needed including answering phones, sorting, and distributing mail, and preparing documents.
REQUIREMENTS:
  • A high school diploma or equivalent is required; an Associate degree is preferred.
  • Three + years of previous office management experience.
  • Superb communication skills both written and verbal.
  • Full working knowledge of MS Office Suite.

PAY RATE: $30.24/Hourly Salary
BENEFITS OF WORKING AT LALAND BAPTISTE:
Medical / Prescription Plan
Dental / Vision Plan
Life Insurance
Short / Long Term Disability Plan
Flexible Spending Accounts
401K
Vacation, Holiday, and Personal Days
Sick Leave
Laland Baptiste LLC, is an Equal Opportunity Employer

 

Powered by JazzHR

Wk2ixIRpee

  • Office Admin Full Time

    4 days ago

    Albany, United States PowerSource Telecom Inc Full time

    Job DescriptionJob DescriptionBenefits:401(k)Dental insuranceHealth insurancePaid time offTraining & development PowerSource Telecom, Inc.Job SummaryWe are seeking an Office Admin to join our team. In this role, you will accurately transfer information into our database system. Your responsibilities may include verifying data, updating existing information,...

  • Admin Assistant

    6 days ago

    Albany, United States Invision Technologies Full time

    Position SummaryInvision Technologies, LLC is looking for an administrative assistant to join our team.  The ideal candidate should possess the skills, knowledge, and aptitude to provide leadership, process improvement, and efficiency within our administrative team.  As a strong communicator and skilled administrator, this person will streamline our...

  • Admin Assistant

    Found in: Talent US C2 - 6 days ago

    Albany, United States Invision Technologies Full time

    Position SummaryInvision Technologies, LLC is looking for an administrative assistant to join our team.  The ideal candidate should possess the skills, knowledge, and aptitude to provide leadership, process improvement, and efficiency within our administrative team.  As a strong communicator and skilled administrator, this person will streamline our...

  • Admin Assistant

    Found in: Talent US C2 - 1 day ago

    Albany, United States Invision Technologies Full time

    Position SummaryInvision Technologies, LLC is looking for an administrative assistant to join our team. The ideal candidate should possess the skills, knowledge, and aptitude to provide leadership, process improvement, and efficiency within our administrative team. As a strong communicator and skilled administrator, this person will streamline our...

  • Admin Assistant

    1 day ago

    Albany, United States Invision Technologies Full time

    Position SummaryInvision Technologies, LLC is looking for an administrative assistant to join our team. The ideal candidate should possess the skills, knowledge, and aptitude to provide leadership, process improvement, and efficiency within our administrative team. As a strong communicator and skilled administrator, this person will streamline our...

  • Office Assistant

    2 days ago

    Albany, United States The Michaels Organization Full time

    Overview Our business is real estate, but our organization is so much more than bricks and mortar, beautiful buildings and well-managed properties. Our business is about people who need a place to call home and the people of Michaels who make it all happen. Assists with the on-going operations of the Office in relation to phone answering, directing callers...

  • Mental Health Program Specialist 1, Central Office;

    Found in: Talent US C2 - 7 hours ago

    Albany, United States Mental Health, Office of Full time

    Minimum Qualifications NON-COMPETITIVE OPPORTUNITY: Mental Health Program Specialist Trainee 1: Candidate’s must possess a bachelor's or higher degree in child and family studies, counseling and community psychology, creative arts therapy, criminal justice, health administration, hospital administration, marriage and family therapy, mental health...

  • Intern, COO's Office

    3 weeks ago

    Albany, United States Empire State Full time

    Job DescriptionJob Description* Submitting a cover letter with resume is preferred*BASIC FUNCTION: Under the general guidance of the COO and staff, the Intern will support projects in areas of key strategic focus for Empire State Development including semiconductor industry growth, marketing and outreach, regional technology cluster development, and more....

  • Director Health Services, Central Office;

    5 days ago

    Albany, United States NYS Office of Mental Health Full time

    This is a full-time, non-competitive, policy-influencing position. Minimum Qualifications: Possession of a degree as an MD, DO or Bachelor of Medicine/Bachelor of Surgery; a license to practice medicine in NYS with current registration; certification by the appropriate American certifying board of the specialty; and eligibility for full and unconditional...

  • Project Assistant Ref #6861

    Found in: Talent US C2 - 2 weeks ago

    Albany, United States Information Technology Services, Office of Full time

    Minimum Qualifications Seven years of experience IBM COBOL, including one year of supervisory experience. The following degrees may substitute for the general experience as indicated: • Associate’s degree and six years of experience • Associate’s degree including 15 semester credit hours in computer science and five years of experience •...

  • Office Assistant 1

    Found in: Talent US C2 - 3 weeks ago

    Albany, United States Environmental Conservation, Department of Full time

    Minimum Qualifications There are no minimum education or experience requirements for this title. Duties Description The incumbent will perform general office support or clerical duties and assist with operation of the Bureau’s pesticide applicator certification program, including application review, ID card issuance, and associated data entry. The...

  • Executive Office Manager

    4 days ago

    Albany, United States Albany ENT & Allergy Services P C Full time

    Description: Are you exceptionally organized, detail oriented, and process driven? Do you enjoy the challenges of supporting an administrative team of diverse people and programs? If so, then Albany ENT & Allergy has the opportunity for you! We are looking for an organized and dynamic individual to join our team as an Executive Office Manager. This role...

  • Office Assistant

    2 days ago

    Albany, United States New Wave People Full time

    Albany NY Monday - Friday 9a - 5p Unpaid lunch break 100% onsite work Outpatient adult mental health clinic. Duties would include, but not limited to- greeting clients as they arrive for appointments, check in process for clients, answering phones, filing, scheduling appointments, appointment reminders, help with chart organization. MS Office Suite...

  • Senior Attorney

    Found in: Talent US C2 - 2 weeks ago

    Albany, United States Office of Cannabis Management Full time

    Minimum Qualifications This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS)* and applicants must meet the following minimum qualifications to be considered for this position: This position may be filled through a traineeship, leading to the journey level title of Senior Attorney: • Assistant Attorney 1...

  • Assistant Project Manager

    1 week ago

    Albany, United States A1 Works in Progress Associates, LLC Full time

    Job Description Job Description Works-in-Progress Associates (WPA) is seeking an experienced Assistant Project Manager to become an integral part of our team! The candidate must have a thorough knowledge of RFI tracking; contract review; forecast scheduling and costs; preparation of change order review; and the review of payments. This position will work...

  • Assistant Project Manager

    2 weeks ago

    Albany, United States A1 Works in Progress Associates, LLC Full time

    Job DescriptionJob DescriptionWorks-in-Progress Associates (WPA) is seeking an experienced Assistant Project Manager to become an integral part of our team! The candidate must have a thorough knowledge of RFI tracking; contract review; forecast scheduling and costs; preparation of change order review; and the review of payments. This position will work with...

  • Assistant Project Manager

    3 weeks ago

    Albany, United States Laland Baptiste Full time

    Job DescriptionJob DescriptionLaland Baptiste Albany, NY (On-Site) Assistant Project Manager – Division of Design (222C)Laland Baptiste, LLC is a certified minority and woman owned construction management and consulting firm. Laland Baptiste provides innovative and professional services throughout all phases of the construction life cycle. We pride...

  • Assistant Project Manager

    Found in: Talent US C2 - 2 weeks ago

    Albany, United States Consigli Construction Co Inc Full time

    Required Skills Serve as a main point of contact for communication with Owners, OPMs and Design Teams members. Coordinate and provide input during weekly meetings with subcontractors, design teams, and owner representatives to resolve field conflicts and drive resolution. Support project cost and change management process: prepare reports for...

  • Office Engineer

    2 weeks ago

    Albany, United States Laland Baptiste Full time

    Job DescriptionJob DescriptionCONSTRUCTION Office Engineer (Contract Awards team 229C) Laland Baptiste, LLC is a certified minority and woman owned construction management and consulting firm. Laland Baptiste provides innovative and professional services throughout all phases of the construction life cycle. We pride ourselves as being loyal and reliable to...

  • Office Engineer

    4 days ago

    Albany, United States Laland Baptiste Full time

    Job DescriptionJob DescriptionCONSTRUCTION Office Engineer (Contract Awards team 229C) Laland Baptiste, LLC is a certified minority and woman owned construction management and consulting firm. Laland Baptiste provides innovative and professional services throughout all phases of the construction life cycle. We pride ourselves as being loyal and reliable to...