Administrative Assistant

SUMMARY: The Administrative Assistant / Inventory Controller primary purpose is to manage the day-to-day, ensuring company leaders can concentrate on the bigger picture, drive innovation, and keep the company moving in the right direction. In addition, ensures an efficient flow of material throughout the warehouse and maintains a high level of inventory accuracy.

Duties & Responsibilities:

• Compiling, maintaining, and updating company records
• Managing office inventory & working with vendors to ensure the regular supply of office materials
• Setting up appointments, scheduling, meetings, distributing reports, and managing the correspondence between the office & external personnel
• Process damaged or defective stock & report any adjustments to accounting team
• Manage and/or arrange appointments for shipping department
• Conduct weekly cycle counts; review inventory adjustments, damages, and quality issues
• Record inventory data manually/electronically in our operating system
• Complete all paperwork relating to the received goods and processing the delivery receipts in a timely manner
• Assists in inventory accuracy through monitoring of daily warehouse activities and monthly inventory counts
• Coordinates the movement of goods between the storage facility and the Production facility
• Completes job assignments in compliance with Federal, State laws, and company policies and procedures
• Performs scanning and reporting of documents and reports for farm out orders and in-house receipts
• Oversees physical inventories/cycle counts/random or receipt audits/reconciliations
• Manages the inventory control function at the site
• Resolves inventory problems in a timely manner
• Initiates, recommends, or provides solutions through appropriate channels
• Performs other related duties as needed

Requirements:

• Manufacturing/ Distribution industry experience (required)
• 2 - 4 years of related supervisory experience and/or training; or equivalent combination & experience
• 5+ years of prior experience within a warehouse, receiving, or distribution environment with two or more years of experience
• Experience in consumer-packaged goods or related industry
• Excellent verbal & written communication skills
• Proficient in computer skills (word, Excel, & database system)
• Bilingual: English & Spanish