AP Payment Coordinator

3 weeks ago

Saint Paul, United States Marsden Services Full time
Job DescriptionJob Description

Accounts Payable Responsibilities

·         Prep and process all daily payment batches according to the payment schedule

·         Process payment(s) for any emergency payments

·         Process ACH internal clearings

·         Manage bank exceptions and other banking functions

·         Assist with the AP inbox, sorting and sending out invoices for approval

·         Sort and distribute incoming mail

·         Perform filing

·         Respond to all vendor and internal inquiries timely and accurately

·         Reconcile vendor statements, research and correct discrepancies

·         Maintain files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting practices

 

Secondary Responsibilities

Business Conduct

·         Commits to behave in compliance with the company’s values and Code of Conduct

·         Builds a culture of work safety and leads by example with one's own safe behavior

·         Treats co-workers with respect and approaches conflict with positive intent and professionalism

·         Asks questions to understand why we do what we do and how we do it - champions change when improvements can be made   

·         Ensures one's own compliance with the company's published Operations Standards                                                                                                                                           

Financial Responsibilities

·         None

Supervisory Responsibility

·         None

Skills Required

·         High level of commitment/ownership to one’s work product

·         Exceptional interpersonal, written, and verbal communication skills

·         Commitment to self-accountability, collaboration, and teamwork

·         Commitment to service excellence

·         Strong problem-solving skills, attention to detail, documentation, research and resolution and data analysis

·         Thorough knowledge of applicable accounts payable/general ledger systems and procedures, financial chart of accounts and corporate procedures

·         Ability to prepare accurate/details accounting data

·         Strong ability/experience working directly with field operations and vendors

Software Experience Required

·       Great Plains

·       Outlook

·       Excel

Software Experience Preferred

·       Microsoft Teams

 

Education and Experience Required

·         2+ years’ experience in Accounts Payable

·         2+ years’ experience in Accounts Payable processing payments

·         2 year degree in accounting or related area of study or equivalent combination of experience and education

·         Experience working in a decentralized, multi-state organization

Education and Experience Preferred

·         4+ years’ experience in Accounts Payable

 

Additional Eligibility Qualifications

·         None

Physical Requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this Job, the employee is regularly required to sit; use hands to finger, handle, or feel and talk or hear. The employee is frequently required to reach with hands and arms. The employee is occasionally required to stand and walk. The employee may occasionally lift and /or move up to 50 pounds.  Specific vision abilities required by this job include close vision, color vision, depth perception and ability to adjust focus.

 

Occasional, represents 1 to 33% or 1-2 hours of an 8 hour work day.

Frequently, represents 34 to 66% or 2 1/2 to 5 1/2 hours of an 8 hour work day.

Regularly, represents 67 to 100% or 6 to 8 hours of an 8 hour work day.

 

Work Environment The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually quiet.

 

Wages (min/max)

Position Type/Expected Hours of Work

Hours and workdays are typically Monday – Friday, regular business hours, with occasional extended hours during critical deadline periods.

Travel

This role requires no travel.

Work Authorization/Security Clearance (if applicable)

AAP/EEO Statement

Marsden Services  provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, creed, ancestry, sexual or affectional orientation, marital or veteran status, color, religion, sex, national origin, age, disability, genetics, status with regard to public assistance or any characteristic protected under federal, state or local law.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice. 

Company DescriptionEstablished in 1952, Marsden Services offers comprehensive facility services to clients nationwide. We provide clients with high-quality and professional services including janitorial, security, HVAC, calibration, emergency response, and facility management services. Our hiring philosophy is rooted in the idea that we want our employees to grow and be successful with our organization. We believe in our employees. We invest in our employees. A career at Marsden means a career that will support your growth.Company DescriptionEstablished in 1952, Marsden Services offers comprehensive facility services to clients nationwide. We provide clients with high-quality and professional services including janitorial, security, HVAC, calibration, emergency response, and facility management services. Our hiring philosophy is rooted in the idea that we want our employees to grow and be successful with our organization. We believe in our employees. We invest in our employees. A career at Marsden means a career that will support your growth.

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