Operations Coordinator

2 weeks ago

Cleveland, United States Open Doors Academy Full time
Job DescriptionJob Description

Operations Coordinator

Department:

Operations

Job Status:

Full-Time

Reports to:

Director of Operations

Job Type:

Regular

Positions Supervised:

None

FLSA Status:

Exempt

Amount of Travel:

25%

Work Schedule:

Academic Year: M-F 10am-6pm, occasional weekends and evenings;

Summer: M-R 8am-5pm, F 8am-12pm; adjusted with approval of supervisor

POSITION SUMMARY

The Operations Coordinator supports the Director of Operations in the management, implementation and execution of operational functions of the Open Doors Academy mission.

ESSENTIAL FUNCTIONS

Reasonable Accommodation Statement:
To accomplish this job successfully, an individual must be able to perform, with or without reasonable accommodation, each essential function satisfactorily. Reasonable accommodations may be made to help enable qualified individuals with disabilities to perform the essential functions.

Essential Functions Statement(s):

  1. Operations Support for Academic Year and Summer Programs
  • Transportation Logistics (25%)
    1. Process staff requests for transportation services, including booking buses rented vehicles, and ODA-leased vans
    2. Provide scheduling and payment support in the planning of campus events and field trips across school locations served by ODA
    3. Training staff on how to operate leased vans
    4. Communication with partner organizations and service providers about scheduling and logistics
    5. Maintain leased vans with regular required repairs and annual inspections to ensure smooth operation
  • Storage and Inventory (20%)
    1. Maintain technology closet and storage space located in office building at headquarters
    2. Ensure items are organized and labelled to ensure staff can find materials
  • Supplies Procurement (20%)
    1. Maintain supplies ordering system, including placing, receiving, and distributing program and office supplies
  • Student and Staff Technology (15%)
    1. Maintain accurate inventory of student and staff technology, including laptops, tablets, hotspots, phones, etc.
    2. Distribute and collect technology as program needs require
    3. updating, purchasing and implementing physical technology, digital tools, subscription services, and other resources
  • Office Management (10%)
    1. Replenish office supplies
    2. Maintain printer services and paper supplies
  • Event Logistics (10%)
    1. Support family wraparound program with event planning and logistics, including larger organization-wide initiatives such as the International Festival, the Pitch Challenge, etc.
  • Other duties as assigned, including, but not limited to:
    1. support families and staff in completing enrollment packets through the online enrollment portal
    2. set up, break down, organize, and maintain program and meeting spaces
    3. documentation and record-keeping, including data entry, CRM or database updates, digital archiving and other duties as assigned
    4. other special projects as assigned

  1. Cooperative Team Participation:
  • Upholds company rules, procedures and policies.
  • Holds oneself and others accountable to their commitments.
  • Remains open to giving and receiving constructive feedback.
  • Develops a strong community culture among staff, parents and the community based upon ODA values.
  • Works closely with ODA’s community partners and volunteers to ensure a high-quality experience for scholars.
  • Maintains up to date knowledge around emerging program trends.

  1. Advances the Organization’s professional image.
  • Promotes the organization’s mission, philosophy, and vision.
  • Maintains open/effective communications.
  • Uses problem-solving techniques to tactfully address questions and concerns.
  • Serves as an information resource.
  • Maintains a professional appearance. Wears work attire appropriate for position.
  • Maintains the confidentiality of privileged information.

POSITION QUALIFICATIONS

Operations Competencies

  • Proactive: The best problem is one that is solved before it happens.
  • Diligence: Keeping up on program needs requires consistent effort.
  • Follow through: Program staff relying on operations coming through as promised.
  • Prompt communicator: Quick, helpful responses on all communication mediums.
  • Detail oriented: A thorough approach is key to smooth sailing.
  • Deadline driven: The ability to balance multiple deadlines is key.

ODA Competency Statements:

  • Problem Solving: Carefully evaluates alternatives and utilizes tactics and techniques that have worked in the past to minimize risk
  • Enthusiasm: Operates with a good deal of energy and intensity that keeps others inspired and involved
  • Interpersonal Demeanor: Keeps their feeling under control.
  • Organization: Systematic, precise and methodical
  • Communication: Effectively states expectations, thoughts, and ideas
  • Feedback: Provides frequent, frank and direct feedback to others
  • Productivity: Has a clear focus on results and sets challenging, but realistic goals.
  • Loyalty: Respects opinions of individuals in authority and uses them as resources for information, direction and decision-making
  • Empathy: Demonstrates an active concern for people and their needs.

SKILLS & ABILITIES

Education:

  • High school diploma required.
  • Bachelor’s degree preferred.

Experience:

  • Minimum of one (1) year of operations experience or non-profit program experience.

Technical Skills:

  • Proficient in Microsoft Office Suite, particularly Microsoft Excel.
  • Experience in database or CRM management preferred.
  • Experience in information technology preferred.

Other Requirements:

  • Valid driver’s license and willingness to operate passenger van.
  • Willingness to speak in front of a group to train on specific program needs.

PHYSICAL DEMANDS

N (Not Applicable)

Activity is not applicable to this occupation.

O (Occasionally)

Occupation requires this activity up to 33% of the time (0 - 2.5+ hrs/day)

F (Frequently)

Occupation requires this activity from 33% - 66% of the time (2.5 - 5.5+ hrs/day)

C (Constantly)

Occupation requires this activity more than 66% of the time (5.5+ hrs/day)

Physical Demands

Lift/Carry

Speak

F

Stand

O

Walk

F

Sit

F

Handling /Fingering

F

Reach Outward

O

Reach Above Shoulder

O

Climb

N

Climb Stairs

O

Crawl

N

Squat or Kneel

O

Bend

O


10 lbs or less

C

11-20 lbs

O

21-50 lbs

N

51-100 lbs

N

Over 100 lbs

N


Push/Pull

12 lbs or less

O

13-25 lbs

N

26-40 lbs

N

41-100 lbs

N


Other Physical Requirements, e.g., Vision, Hearing, Touch:

  • Candidate must be able to perform the role with or without reasonable accommodations.

WORK ENVIRONMENT

  • A school environment in a controlled atmosphere building.

  • Operations Coordinator, Pharmacy Education

    4 weeks ago

    Cleveland, United States Cleveland Medical Center Full time

    JOB DESCRIPTION Description Position Summary The Operations Coordinator of Pharmacy Services is a pharmacist leadership role that has responsibility for the development, prioritization, implementation, coordination, and evaluation of pharmacy operations and processes. The Operations Coordinator will provide oversight, support, and evaluation of...

  • Development Operations Coordinator

    4 weeks ago

    Cleveland, United States Cleveland Institute of Music.. Full time

    Job DescriptionJob DescriptionJob SummaryThe Development Operations Coordinator serves as a member of the Cleveland Institute of Music’s (CIM) Development team and will be fully versed in and exposed to the daily development operations of CIM; performing as a key figure in the effectiveness and overall ability of the department to achieve its fundraising...

  • Coordinator, Special Event Operations

    4 weeks ago

    Cleveland, United States Cleveland Browns Full time

    Manage stadium gameday and non-gameday special events and be MOD for 60% of Special events Essential Duties & Responsibilities Events Work closely with Aramark, 24/7 Security and Guest Services to determine and schedule staff for non-gameday special Special Event, Operations, Coordinator, Event, Operation, Equipment, Manufacturing

  • Shipping and Receiving Coordinator- Forklift Operator

    3 weeks ago

    Cleveland, United States Expeditors International Full time

    **Shipping and Receiving Coordinator- Forklift Operator** * 18029 Cleveland Pkwy, Cleveland, OH 44135, USA * Full-time **Company Description** Were not in the shipping business; were in the information business -Peter Rose, Expeditors Founder Global supply chain management is what we do, but at the heart of Expeditors you will find professionalism,...

  • Coordinator Operating Room Materials; Supply Chain

    3 weeks ago

    Cleveland, United States Metro Health Full time

    **Location:** **METROHEALTH MEDICAL CENTER** **Biweekly Hours:** **80.00** **Shift:** **M-F 1:30a - 10:00a** **The MetroHealth System is redefining health care by going beyond medical treatment to improve the foundations of community health and well-being: affordable housing, a cleaner environment, economic opportunity and access to fresh food, convenient...

  • Coordinator Operating Room Materials; Supply Chain

    2 weeks ago

    Cleveland, United States The MetroHealth System Full time

    Location: METROHEALTH MEDICAL CENTER Biweekly Hours: 80.00 Shift: M-F 1:30a - 10:00a The MetroHealth System is redefining health care by going beyond medical treatment to improve the foundations of community health and well-being: affordable housing, a cleaner environment, economic opportunity and access to fresh food, convenient transportation, legal help...

  • Coordinator Operating Room Materials; Supply Chain

    1 week ago

    Cleveland, United States The MetroHealth System Full time

    Location: METROHEALTH MEDICAL CENTER Biweekly Hours: 80.00 Shift: M-F 6:30a-3:00p The MetroHealth System is redefining health care by going beyond medical treatment to improve the foundations of community health and well-being: affordable housing, a cleaner environment, economic opportunity and access to fresh food, convenient transportation, legal help and...

  • Customer Service Coordinator, Service Operations

    1 month ago

    Cleveland, United States The Brewer-Garrett Company Full time

    Job DescriptionJob DescriptionBrewer-Garrett is a facility solutions company. Our goal is to make buildings more energy-efficient through HVAC design, electrical upgrades, building automation systems design and installation, maintenance, and repair. We are a solution-based business with a proven track record of saving our clients' money through reduced...

  • Project Coordinator

    6 days ago

    Cleveland, United States tapwage Full time

    TriMark USA is the country’s largest provider of design services, equipment, and supplies to the foodservice industry. We proudly serve our customers by providing design services, commercial equipment, and foodservice supplies across a wide range of industries and business sectors. Headquartered in Massachusetts, with a history dating back to 1896, we have...

  • Front Office Coordinator

    2 months ago

    Cleveland, United States GHR Search - General Healthcare Resources, Inc. Full time

    As a Front Office Coordinator, you will play a pivotal role in ensuring the smooth operation of our office by managing patient flow, providing exceptional customer service, and facilitating efficient communication and scheduling. This position requir Office Coordinator, Healthcare, Coordinator, Office, Business Services, Staffing, Patient

  • Production Coordinator

    1 week ago

    Cleveland, United States Hueman PE Talent Solutions Full time

    Job DescriptionJob DescriptionIndustrial Air Flow Dynamics is hiring a Manufacturing Coordinator for a full-time position in Cleveland. TX. This is an on-site position. As the Manufacturing Coordinator at Industrial Air Flow Dynamics, you will be responsible for coordinating all aspects of the manufacturing process to ensure the efficient production of...

  • Project Coordinator

    1 week ago

    Cleveland, Ohio, United States tapwage Full time

    TriMark USA is the country's largest provider of design services, equipment, and supplies to the foodservice industry. We proudly serve our customers by providing design services, commercial equipment, and foodservice supplies across a wide range of industries and business sectors. Headquartered in Massachusetts, with a history dating back to 1896, we have...

  • Adminstrative Coordinator I

    1 month ago

    Cleveland, United States Pipeline To God Communications, Inc Full time $18 - $20

    Job Title: Administrative Coordinator I Department: Operations Reports to: Operations Manager  Effective Date: June 3, 2024 Salary: $18-20 an hour Job Summary: The administrative coordinator performs a range of basic office activities to support Pipeline's daily operations. This role involves answering phone calls, emails, and other written...

  • Coordinator, Special Event Operations

    6 days ago

    Cleveland, United States AEG Full time

    In order to be considered for this role, after clicking "Apply Now" above and being redirected, you must fully complete the application process on the follow-up screen.Summary Description Manage stadium gameday and non-gameday special events and be MOD for 60% of Special events Essential Duties & Responsibilities Events Work closely with Aramark, 24/7...

  • Coordinator, Special Event Operations

    1 week ago

    Cleveland, United States teamworkonline Full time

    Summary Description Manage stadium gameday and non-gameday special events and be MOD for 60% of Special events Essential Duties & Responsibilities Events Work closely with Aramark, 24/7 Security and Guest Services to determine and schedule staff for non-gameday special events. Determine asset needs for special events including but not limited to furniture,...

  • Event Coordinator

    1 month ago

    Cleveland, United States The Cleveland Orchestra Full time

    **Position:** Event Coordinator **Location:** Cleveland, OH **Job Id:** 205 **# of Openings:** 1 The Cleveland Orchestra is seeking an **Event Coordinator** who will uphold and execute the principals of The Cleveland Orchestra Guest Experience Brand, Behaviors, and Standards in all actions with guests and colleagues. The Event Coordinator ensures the...

  • Housing Assignments Coordinator

    1 month ago

    Cleveland, United States Case Western Reserve University Full time

    Apply for Job Job ID 12653 Location Case Main Campus Full/Part Time Full-Time Regular/Temporary Regular Add to Favorite Jobs Email this Job Job DescriptionPOSITION OBJECTIVE The Resident Services Coordinator is responsible for the management of housing assignment administration. The coordinator will utilize a developmental, intentional, and comprehensive...

  • Housing Assignments Coordinator

    3 weeks ago

    Cleveland, United States Case Western Reserve University Full time

    Apply for Job Job ID 12653 Location Case Main Campus Full/Part Time Full-Time Regular/Temporary Regular Add to Favorite Jobs Email this Job Job Description POSITION OBJECTIVE The Resident Services Coordinator is responsible for the management of housing assignment administration. The coordinator will utilize a developmental, intentional, and...

  • OH - Operating Room OR Materials Coordinator

    1 month ago

    Cleveland, United States HexaQuEST Global - Healthcare Full time

    Job Description:OR Materials Coordinator Specific work responsibilities: Unbox and receive, tag and label, order products and shelves, transfer and replenish stock, check for outdates, create excel spreadsheets. Special projects and other duties as assigned. Mandatory Qualifications: Materials Management experience Basic Microsoft Excel & Word application...

  • Delivery Coordinator

    3 weeks ago

    Cleveland, United States UGI Utilities Full time

    Requisition Number: 24084 When you work for AmeriGas, you become a part of something BIG! Founded in 1959, AmeriGas is the nation's premiere propane company, serving over 1.5 million residential, commercial, industrial and motor fuel propane customers. Together, over 6,500 dedicated professionals will deliver over 1 billion gallons of propane from 1,800+...