Payroll Coordinator

2 months ago

Saint Louis, United States The American Optometric Association Full time
Job DescriptionJob DescriptionThis position is based out of our main office in St. Louis, Missouri, but it is eligible for a hybrid schedule (up to 2 remote work days per week).

Are you a skilled payroll professional with a passion for engaging with employees and creating a seamless payroll experience? The AOA is looking for a talented Payroll Coordinator to join our team

PURPOSE
As our Payroll Coordinator, you'll play a vital role in the employee experience by processing payroll, coordinating our retirement program, and supporting essential HR and accounting functions. You'll be a trusted resource for staff and a bridge between AOA and external partners.

KEY RESPONSIBILITIES
  • Processes bi-weekly payroll, including withholdings and other payroll adjustments such as garnishments, bonuses, etc.
  • Prepares bi-weekly and month-end journal and cash management entries for payroll transactions, bank activity, and accruals.
  • Reconciles employee insurance cost allocations and general ledger accounts.
  • Prepares various Payroll and HR reports as needed.
  • Ensures timely completion of employee offboarding processes.
  • Acts as liaison for AOA's 401(k) administrator, processes distributions, rollovers, new hire enrollments, and prepares annual reports.
  • Coordinates the annual 401(k) audit, providing necessary documentation and working with external auditors.
  • Stays abreast of federal regulations for employer-sponsored retirement plans.
  • Prepares year-end reports and documentation, including ACA 1095s and W-2s, in conjunction with ADP.
  • Maintains staff personnel files and assists with HR and Payroll file management.
  • Partners with the Associate Director of HR to maintain the HR and Payroll calendar and staff intranet and prepare staff communications.
  • Assists with recruitment and onboarding processes, including posting positions, scheduling interviews, and managing HRIS data.
  • Prepares salary and benefit costs for the annual budget process.
  • Supports the Finance Center by updating vendor information and processing credit card payments.

OUR IDEAL CANDIDATE

  • 3+ years of experience in payroll processing; accounting experience is strongly preferred and may be accepted in lieu of payroll experience
  • Some experience with HR functions is preferred
  • Experience in employee, client, or customer support with strong interpersonal skills
  • Working knowledge of electronic payroll processing platforms (ADP WorkForce Now experience is a plus)
  • Basic understanding of FLSA compliance and timekeeping processes
  • Knowledge of 401(k) plan administration is a plus
  • Proficient in Office 365 (Outlook, Excel, Word, etc.)
  • Effective communicator, both written and verbal
  • Excellent attention to detail with strong analytical and reconciliation skills
  • Independent worker and problem solver
  • Maintains confidentiality and handles sensitive information appropriately
  • Prioritizes workload effectively and meets deadlines
  • Contribute towards a diverse and inclusive workplace culture and actively foster an environment where all colleagues feel a sense of belonging.

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