Receptionist / Bookkeeper

4 weeks ago

Costa Mesa, United States BASIC ENERGY INC A CALIF CORP Full time
Job DescriptionJob DescriptionBenefits/Perks
  • Competitive Compensation
  • Paid Time Off
  • Career Growth Opportunities
Job SummaryWe are seeking a talented Receptionist / Bookkeeper to join our team. In this role, you will work closely with the professional accounting staff and management team members in recording, reconciling and auditing accounting data and ensure the company’s compliance with all legal requirements. Your responsibilities will include recording and verifying transactions, balancing our accounting books, and managing our Quickbooks account. The ideal candidate is detail-oriented, highly organized, and has a strong understanding of best practices in accounting. 

Responsibilities 

  • Greet clients, visitors and guests as they enter into office
  • Provide information regarding products, services, issues and complaints
  • Schedule, reschedule and cancel appointments
  • Answer telephone calls and transfer calls to the appropriate person
  • Respond to emails and office correspondence
  • Update employee attendance and visitors’ records
  • Assist visitors in filling out forms 
  • Perform bookkeeping, data entry and filing activities
  • Create invoices, quotes and word orders using Quickbooks account
  • Perform light maintenance on office equipment
  • Keep work area clean and tidy on a constant basis
  • Sort and distribute incoming mail
  • Assist in resolving clients’ issues and complaints
  • Manage and stock inventory of office supplies and equipment
  • Order supplies and equipment when required
  • Schedule staff appointments with clients or company representatives
  • Liaise between departments and provide clerical support

Qualifications

  • High school diploma or GED /or higher.
  • Good with spreadsheets, experienced in Microsoft Excel, QuickBooks, and basic accounting systems
  • Excellent attention to detail, time management, and communication skills
Other Desired Qualifications

  • Previous experience as an receptionist, bookkeeper, or similar position
  • Bilingual (Spanish) speakers are encouraged to apply
  • Experience with Cold Calling a plus

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