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Office Services Assistant

2 months ago

Decatur, United States Utility Associates, Inc. Full time $18
Job DescriptionJob Description

Position Summary  

The Office Administrator will handle, manage, and coordinate office activities and operations while providing administrative support to all departments companywide. In this role, your primary responsibilities will consist of multitasking many projects at once.  The Office Administrator will report directly to the HR Manager. 

Essential Duties and Responsibilities 

The essential functions include, but are not limited to the following: 

  • Complete a variety of administrative tasks 

  • Exhibit exceptional professionalism and communication skills 

  • Maintain professionalism in appearance, demeanor, and behavior 

  • Complete requested departmental projects such as putting together presentations, planning and strategizing  

  • Greet and get visitors checked in, in a courteous manner 

  • Supplies – order, stock and keep organized all office and beverage supplies for organization 

  • Assist Human Resources Manager with a variety of tasks including filing, organizing, and planning 

  • Manage the front desk/lobby area – switchboard – direct callers to appropriate party 

  • Provide organizational support and be a subject matter expert on all things related to the company 

  • Cafeteria/break room - tidy up and keep cafeteria organized and neat when you arrive – after lunch and before you leave for the day 

  • Manage Mail - Check/send/ship/disburse 

  • Miscellaneous offsite duties: pick up lunch, shopping for business needs 

  • Maintain and manage vendor accounts and communications – keep vendor log updated and current 

  • Manage building issues such as: plumbing, hazards, janitorial, etc. and communicating with building management on these areas 

  • Create and send out flyers/team memos, organizational announcements 

  • Establish and manage the Asset Tagging System and build a spreadsheet to maintain 

  • Stock beverage area each morning when you arrive and before you leave on all floors 

  • Complete projects requested by executive leadership  

  • Coordinate deliveries, repairs, etc.  

  • Enter data into spreadsheets and maintain documents 

  • Ensure that the basic administrative functions for the organization are handled 

  • Prepare reports 

  • Create more efficient processes 

  • Employees are expected to arrive at work on time and fully prepared for their scheduled shifts, maintaining regular and consistent attendance. 

Mandatory Qualifications (Knowledge, Skills, and Abilities) 

  • Minimum educational level High School    

  • 3 years of Front desk receptionist experience 

  • Reliability and discretion: you will often learn of confidential matters when assisting HR 

  • Adaptability 

  • Superior communication skills – verbal and nonverbal, written 

  • Expert organizational and time management skills 

  • Technical skills: Proficiency in MS Office programs 

  • Excellent problem-solving skills 

  • Initiative 

  • Budgeting skills 

  • Extreme attention to detail 

  • Must speak-read-write English proficiently 

  • Must be available Monday-Friday 9:00am – 5:00pm, and overtime as needed 

Company DescriptionUtility is an innovative technology company that continually delivers groundbreaking digital systems for frontline professions that depend on speed, accuracy, easy-to-access data, and transparency in their work.Company DescriptionUtility is an innovative technology company that continually delivers groundbreaking digital systems for frontline professions that depend on speed, accuracy, easy-to-access data, and transparency in their work.