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Manager of Accounts Payable

2 months ago

Itasca, United States Accertify Full time
Job DescriptionJob DescriptionAccertify is the trusted partner to the world's leading eCommerce brands. With industry-leading fraud prevention and digital identity offerings, we help our clients grow revenue and protect against loss. When you join Accertify, you become part of the digital solution to enable legitimate eCommerce, delivering peace of mind to merchants and their customers across the globe. Team Accertify provides a solution merchants trust and a career you can trust. 

Accertify is growing, and we are looking for an accomplished and strategic Manager of Accounts payable and Fixed Assets.

 How will you make an impact in this role?

As our Manager of Accounts Payable and Fixed Assets, your focus will be to lead the procure-to-pay process for Accertify, including leading the process for new vendor evaluation and setup, accurately and efficiently verifying and executing payments for accounts payable, providing assistance to other functional areas in the purchasing process, identifying critical and non-critical vendors, and driving efficient and effective cash flow management related to vendor payments. In addition, this role will lead our fixed assets accounting, ensuring all fixed assets are accurate and capitalized in accordance with GAAP, with useful lives set per Accertify policies, and tracking fixed assets and depreciation for income tax purposes. In this role, you will be an essential member of our carve-out team, assisting in the implementation of the NetSuite procure-to-pay system, as well as the NetSuite fixed assets system, as we stand up the company after the carve-out from American Express in May 2024; and evaluating how to leverage further technology and automating processes. Drive process improvement initiatives to enhance efficiency and accuracy in the accounts payable function. 

Key Responsibilities:
  • Oversee and manage the global Accounts Payable process, including vendor evaluation (KYV), vendor creation, coding invoices, vouchers, expense reports, and check requests with correct codes conforming to standard procedures.
  • Regularly partnering with key team members and other functional leaders to ensure timeliness, accuracy of accounts payable, close data and reporting (including cash reporting) as well as the maintenance and improvement of current processes and internal controls related to these areas.
  • Oversee and manage the global Fixed Assets process, ensuring that all fixed assets are properly recorded and that book and tax lives are correctly set up upon acquisition. Also, take part in processing all fixed asset leasing transactions, including facility improvements, computer hardware, and software.
  • Ensure that accounts payable and fixed asset systems, policies, and procedures comply with Accertify policies and procedures.
  • Enforce and enhance internal controls to prevent fraud for the firm and errors within the team.
  • Manage vendor relationships, including correspondence, negotiations, and resolution of issues.
  • Review invoices for accuracy and completeness. ensuring proper coding, approval, documentation, and payment.
  • Ensure compliance with vendor 1099 filings and year-end reporting requirements.
  • Assist in hiring and providing management, guidance, and support of an AP/Fixed assets analyst.
  • Evaluate and manage our corporate card program, including issuing cards, monitoring transactions, and reconciling statements.
  • Evaluate and manage travel and expense system; manage and process expense reports, ensuring compliance with company policies.
  • Research new payment processing technology and systems and lead implementation efforts to enhance operations.
  • Collaborate with cross-functional teams and lead the integration of future acquisitions into the accounts payable processes.
  • Participate in the year-end audit process and ensure compliance with relevant financial controls, SOX controls, regulatory requirements, and company policies.
  • Oversee monthly close activities and perform monthly account reconciliations of general ledger accounts. Collaborate with the finance team to facilitate a smooth month-end closing process and address reconciliation discrepancies.
  • Generate regular performance reports and analyses concerning accounts payable metrics and performance.
  • As needed, engage in general accounting activities, including research, journal entries, and reconciliations.
  • Communicate with teammates and vendors to resolve any missing invoice details.
  • Process vendor invoices and credits with attention to detail, ensuring general ledger account coding accuracy.
  • Complete credit card statement reconciliations for corporate purchasing cards.  
  • Contribute to developing and reviewing internal systems budgets, ensuring alignment with business goals and objectives.
Qualifications:
  • Bachelor's degree in Accounting or Finance, or related degree
  • A minimum of 5 years of experience in accounts payable.
  • Must have at least 3+ years of management experience with team performance and development.
  • ERP system experience strongly desired, NetSuite a notable plus – knowledge and understanding of accounts payable process and fixed assets accounting a must.
  • Knowledge/experience in sales and use tax aspects of accounts payables processes, as well as experience in VAT/GST a plus.
  • Strong analytical, organizational, and problem-solving skills with a keen attention to detail and eye for process improvement
  • Team-oriented mindset with a strong ability to collaborate effectively across functional departments.
  • Excellent problem-solving capabilities.
  • Strong project management and analytical skills, including planning, execution, cost, and time management.
  • Excellent interpersonal and communication skills to interact with employees, leadership, vendors, and clients.
  • Ability to organize, prioritize, and multi-task responsibilities while working under pressure and within tight deadlines.
  • Excellent verbal and written communication skills, with the ability to communicate effectively across different teams and levels of the organization
  • Strong knowledge of general ledger principles and experience overseeing monthly close activities.
Additional Details:
  • Location: 2 Pierce Place, Suite 900, Itasca, IL 60143
    Workplace Flexibility: Hybrid (3 days in-office per week)
  • Visa Sponsorship: employment eligibility to work for Accertify in the U.S. is required, as Accertify will not pursue Visa sponsorship for this position.

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