Executive Assistant

2 weeks ago

Gap, United States Pine Hill Trailers Full time
Job DescriptionJob Description

Executive Assistant
Gap, PA

Pine Hill Manufacturing is looking for an Executive Assistant to support our Human Resources Manager as well as various tasks from upper-level management on an as needed basis.

Responsibilities & Tasks

  • Promote and maintain positive staff relations; communicate information in person or by telephone where sound judgment and interpretation of policies and regulations are necessary
  • Managing calendars in Outlook, schedule meetings, appointments
  • Perform general administrative, clerical, and executive support tasks.
  • Support coordination of communications, events, and activities as needed.
  • New Hire – Preparation, follow through, files.
  • Providing support to managers, supervisors, and employees requests through excellent customer service in absence of HR Management
  • Maintain employee files through HRIS system.
  • Conducts audits of all benefits & other HR programs & files monthly
  • Manages collaboration with manufacturing support staff.
  • Assists with recruitment process – social media/docket checks, schedules & organizes college/career fairs/recruitment events.
  • Assist or prepare correspondence as requested to company via email, HRIS, company wide slideshows, flyers, etc.
  • Ownership of Travel Expense reimbursement program on a bi-weekly basis
  • Ownership of PPE Expense reimbursement programs (eye glass/safety boot)
  • Ownership of Uniform Program (Cintas/Non-Cintas)
  • Semi Annual Event Coordination at direction of HR Manager

Character

  • Honest
  • Assertive & Humble
  • Pleasant Demeanor
  • Discreet
  • Active Listener
  • Solution Focused
  • Resilient

Expertise & Structures

  • 5+ years’ experience in administrative support role for upper-level management strongly advised
  • Proficient with Microsoft Office Suite & Related Software
  • Working understanding of HR principles, practices & procedures preferred but not required
  • Excellent time management skills with ability to meet deadlines.
  • Organized & attention to detail.
  • Ability to work autonomously & without supervision.
  • Exceptional verbal & written communication skills

For over 20 years, Pine Hill Trailer has served the needs of haulers through custom and stock trailer designs. We started with a special focus on the shed hauling industry but have grown to provide trailer and truck bed solutions for many different industries and consumers. Our dedication to exceeding our customers' expectations is a primary factor in driving the robust growth our company has experienced. As a faith-based employer, we value people, respect their family commitments, and support local & global ministries, fundraisers, and community organizations.

What we offer:

  • Competitive Pay: Depending on Experience
  • Health, Dental, Vision, Life, Long/Short Term Disability
  • Paid Vacation
  • Paid Holidays
  • Paid Volunteer Hours
  • Retirement with a match
  • On the job training provided
  • Consistent schedule Monday – Friday

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