Administrative Assistant

2 months ago


Lemoyne, United States Rearden Steel Fabrication Full time
Job DescriptionJob Description

As an Administrative Assistant for Rearden Steel Fabrication, you will assist and support all departments including accounting, purchasing, human resources, IT, & project management.

Responsibilities:

  • · Answer phones, screen and direct calls, and greet customers
  • · Review vendor invoices and verify costs and materials received
  • · Generate and confirm purchase orders
  • · Complete credit applications to establish new accounts
  • · Manage and verify credit card charges
  • · Reconcile bank statements
  • · Log and manage all physical paperwork and maintain files
  • · Manage and submit certified payroll for subcontractors
  • · Obtain and manage certificates of insurance
  • · Assist in contract document compliance
  • · Log drawing revisions in Tekla
  • · Review and manage employee timecards
  • · Maintain employee records and vacation requests
  • · Manage job postings for new hires
  • · Assist in project coordination, including but not limited to change orders, LEED, etc
  • · Gather mail at the post office, make bank deposits, & run errands as needed
  • · Troubleshoot office computer / printer issues as needed
  • · Assist the Office Manager and Project Manager in any tasks as requested

Required Knowledge, Skills, & Abilities:

  • · Strong computer skills, including fluency in all Microsoft Office programs
  • · Strong attention to detail
  • · Strong written and verbal communication
  • · Ability to multitask and prioritize
  • · Ability to troubleshoot and problem-solve
  • · Ability to work efficiently independently
  • · Ability to track, manage, and meet deadlines without supervision
  • · Driver’s license required

The ideal candidate will also have:

  • · Proficiency in Tekla / Fabsuite software
  • · Proficiency in Quickbooks
  • · Knowledge of structural steel shapes and grades
  • · Experience working for a structural steel fabrication subcontractor (or similar)
  • · Associates degree is preferred, but not required

Company Benefits:

  • · Healthcare reimbursement after 90 days for Full-Time employees (40 hrs/week)
  • · 1 week vacation after 1 year; 2 weeks after 2 years

Schedule:

In-person, 8 hours a day, first shift, Monday through Friday. Flexible schedule of 7am – 3pm or 8am to 4pm. This is a fast-paced position, requiring multitasking and the ability to prioritize, with strong attention to detail.

About Us:

Rearden Steel is a small business specializing in the fabrication of structural steel and miscellaneous metals for commercial, industrial, and institutional buildings.

Company DescriptionFabricator of structural steel and misc metals for commercial, industrial, and institutional buildings.Company DescriptionFabricator of structural steel and misc metals for commercial, industrial, and institutional buildings.

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